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Issue Date: 02/13/2024 Contract Number: 151092 / 1223.1

TX-1 Exhaust Ductwork Repair


Description:

Project Number and Title: 151092 / 1223.1 – TX-1 Exhaust Ductwork Repair

SUNY Upstate Medical University is seeking qualifications for the full design services (schematic design, design development, construction documents, bidding, and construction administration), of an architectural and engineering team for repair and rebalancing the University Hospital North Wing, exhaust system served by Exhaust Fan TX-1. The preferred Consultant team should have relevant experience in repair and rebalancing of air systems in an operating Hospital environment, and working with SUNY and Upstate Medical University.

As part of a separate project, the existing exhaust fan will be replaced with a two-fan manifolded exhaust system on the roof of the north wing penthouse, above the existing TX-1 inside the penthouse. The design for replacement of the exhaust fan system and scope of this project is expected to be bid and coordinated as one project.

During the design for the exhaust fan replacement, a pre-construction Testing and Balancing (TAB) survey of the TX-1 exhaust system was completed. The TAB survey revealed deficiencies of the existing ductwork system requiring extensive repair. The selected consultant shall review the entire TX-1 exhaust system and make recommendations for repairing and rebalancing the exhaust system to meet the code required exhaust flow rates in all spaces.  Extensive phasing and infection control barriers will be expected to reduce the impacts to hospital operations.

It is assumed there are hazardous materials in the construction area. Additional sampling and testing will be required to complete the hazardous material abatement design.

There will be no formal site visit nor will tours of the facility be given prior to the receipt of responses to the RFQ.

Minimum five (5) years experience in design and repair of air systems located in an operating hospital for both the architectural firm and its team members is required.              

Request for Qualifications (RFQ) are attached below and may be download by all firms interested in responding to this advertisement.  

Responses to the RFQ should describe the consultant's experience and qualifications to undertake this work as described therein.  The successful firm will be required to provide evidence demonstrating that the firm and any of the firms' engineering, land surveying, architectural or landscape architectural sub-consultants, are legally authorized by the NYS Education Department to do business in NY State.   All firms must also provide proof of New York State Worker's Compensation Insurance and Disability Insurance coverage. 

Qualifications must be submitted as five (5) complete qualification packages, three (3) of which must have original signatures, the other two (2) can be on separate flash drives and may be delivered to the location below. Any submission not including five (5) complete qualification packages (three (3) hard copies and two (2) separate flash drives will be rejected.   Qualifications must be received by 2:00 PM on Wednesday, March 6, 2024.

Contact - mailing & delivery address:                                                         

Mrs. Shawna Frigon & Miss Ivy Lopez                                                                                                    

Contracts & Campus Purchasing                       

SUNY-Upstate Medical University                                   

650 South Salina Street, Room 2050

Syracuse, New York 13202          

All questions to be by fax or email (email is preferred) to each: Ivy Lopez (LopezI@upstate.edu) and Tyler Eisgruber (Eisgrubt@Upstate.edu). The RFQ is due 2:00 PM – Wednesday, March 6, 2024. The date and time for the last questions to be considered is 5:00 PM –Tuesday, February 27th, 2024. All questions will be answered by 5:00 PM – Wednesday, February 28th, 2024. These will be issued as an Addendum.             

Effective 1/1/06, in accordance with State Finance Law Section §139 j&k, AKA the Lobbying Law, all questions pertaining to this procurement shall be made formally to the following Designated Staff: Mrs. Shawna Frigon, Procurement Manager and Contracts Administrator and Miss Ivy Lopez, Contracts Administrator, Phone: 315-464-4780, email FrigonS@upstate.edu and Lopezi@upstate.edu. Contact made to other staff regarding this procurement may disqualify the firm and affect future procurements with government entities in the State of New York.  Please refer to the OGS’ (www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html) for more information on this law.                    

NYS Executive Law Article 15-A and University policy require campuses, and the consultants with whom they do business, to make a good faith effort to procure materials, supplies, equipment and services (including printing) from NYS certified minority- or women-owned businesses (M/WBEs) and meet University established goals for M/WBE participation in contracts.   State University of New York goals are: 13% MBE participation and 17% WBE participation of the total contract value and 6% Service-Disabled Veteran-Owned Business participation goal.

State University of New York also has a goal for the Work Force participation:  EEO 10% WBE and EEO 10% MBE of total work force on the project. The selected consultant will be required to comply with M/WBE requirements.

The State University of New York Upstate Medical University reserves the right to reject any or all Qualification packages.

The actual schedule for this project will be determined during design.

Due Date: 03/06/2024 2:00 PM

Contract Term: 670 Calendar Days

Location: 750 East Adams Street

Ad Type: General


Technical contact:     SUNY Upstate Medical University


Tyler Eisgruber

750 East Adams Street
Syracuse, NY 13210
United States
Ph: 315-464-4630
Fax:


Primary Contact:     State University of New York (SUNY)
SUNY Upstate Medical University

Ivy Lopez
Contract Administrator
750 East Adams Street
Syracuse, NY 13210
United States
Ph: 315-464-4695
Fax:
lopezi@upstate.edu

Secondary contact:     State University of New York (SUNY)
SUNY Upstate Medical University
SLC 2035
Shawna Frigon
Procurement Manager
750 East Adams Street
Syracuse, NY 13210
United States
Ph: 315-464-5720
Fax: 315-464-4679
frigons@upstate.edu
Secondary contact:     State University of New York (SUNY)
SUNY Upstate Medical University

Ivy Lopez
Contract Administrator
750 East Adams Street
Syracuse, NY 13210
United States
Ph: 315-464-4695
Fax:
lopezi@upstate.edu