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Printing - Commodities

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Office & Residential Furniture, Supplies & Equipment - Commodities

 
Issue Date: 08/17/2020 Contract Number: CM03677

Office Print Fleet RFP 3677


Description:

SUNY System Administration has implemented an electronic bidding solution.

Please review the following information and if interested in this opportunity, please contact
annabella.clark@suny.edu and michele.feathers@suny.edu to receive registration instructions.

 

Overview:

This Request for Proposal (RFP) is issued by the State University of New York (herein after referred to as “SUNY”) to solicit proposals for a university-wide Office Print Fleet.  The purpose of this RFP is to solicit bids from qualified vendors to provide an efficient and sustainable office print fleet solution to serve the needs of its faculty, staff and students. SUNY’s objective is to seek a solution that will minimize costs and improve efficiencies. 

The resultant Office Print Fleet agreement will be used by all SUNY state-operated campuses who do not currently have an office print contract and made available System-wide for use by all affiliates including the Statutory Colleges, Community Colleges, the Auxiliary Service Corporations (ASC) , Campus Foundations and the Research Foundation. As existing contracts expire, it is expected that those campuses will be a part of this solution.  Currently, less than 5 of the 64 campuses have such existing contracts that expire beyond 2020.  Although the resultant contract will be made available System-wide, affiliates are not required to use the contract.

SUNY has conducted an extensive analysis and review of its print environment.  The outcome from the University-wide office print fleet initiative uncovered that the SUNY system had many print assets that were currently being underutilized. SUNY is seeking cost saving measures, in addition to driving efficiencies and creating a system whereby printing is used only when essential. 

Overall SUNY’s purpose for issuing this RFP is to:

  1. Immediately lower pricing for supplies and maintenance for its owned SFPs (and MFDs);
  2. Materially reduce print and copy volumes, especially color, while espousing the benefits of digital;
  3. Right size and standardize the print fleet while attaining most favored nation comparable pricing for new MFDs and SFPs;
  4. Help exceed SUNY’s goals for sustainability and efficiency; and
  5. Dramatically improve the end user experience.

Bidder must have experience in successfully delivering office print fleet services to customers of similar size and organizational complexity as SUNY. The results of this RFP will be used to award a five (5) year contract, to the responsive and responsible Bidder determined to be the most qualified, with the option to extend the contract for one additional 2 year period. The chosen vendor will work alongside SUNY System Administration and Campuses to make office print the way it should be – low cost, secure, sustainable and efficient.

 

Due Date: 10/07/2020 4:00 PM

Contract Term: 5 years with option to renew for additional 2 year term

Location: New York State

Ad Type: General


Primary Contact:     State University of New York (SUNY)
SUNY System Administration
University wide Procurement
Annabella Clark
U-wide Strategic Sourcing Manager
State University Plaza
Albany, NY 12246
United States
Ph: 518-320-1504
Fax:
annabella.clark@suny.edu

Secondary contact:     State University of New York (SUNY)
State University of New York
System-wide Procurement
Lori Nunziato
Global Systems Administrator
State University Plaza
353 Broadway
Albany, NY 12246
United States
Ph: 518-445-4107
Fax:
lori.nunziato@suny.edu
Secondary contact:     State University of New York (SUNY)
SUNY System Administration
University wide Procurement
Annabella Clark
U-wide Strategic Sourcing Manager
State University Plaza
Albany, NY 12246
United States
Ph: 518-320-1504
Fax:
annabella.clark@suny.edu