Educational & Recreational - Consulting & Other Services

Issue Date: 10/05/2023 Contract Number: GC 24-004

Conservation/Preservation Discretionary Grant


Education Law §273.7(c) in 1984, expanded in 1986 and revised in part O, Chapter 57 of the Laws of 2005.


To encourage the proper care and accessibility of research materials in the State, to promote the use and development of guidelines and standards for conservation/ preservation work, and to support the growth of local and cooperative preservation programs. To provide modest financial support for projects that contribute to the preservation of significant research materials in libraries, archives, historical societies, and other agencies within the State of New York, whether by improving collection storage environments, reformatting or treating collections or other preservation activities described in these guidelines.

Eligible Applicants

Agencies and libraries chartered by the Regents, not-for-profit libraries, archives, historical societies, and similar agencies within the State, and from consortia or cooperating groups of such agencies.  See page 2, Eligibility, for more details.


Source: New York State Aid to Libraries
Estimated Funds Available:$500,000
Estimated Size of Awards: Minimum grant award is $2,500; maximum grant award is $45,000
Awards will be made subject to appropriation and availability of funds.
Match Requirement: No financial match is required. See page 21 for Institutional Contribution of staff time requirements.
Important Dates for Awarding Grants
Applications must be received through our on-line grant application system by JANUARY 12, 2024

Online Grant  Application Portal

Additional Information
Project Period: July 01, 2024 - June 30, 2025

Conservation Preservation Program webpage

SED Contact for Questions & Answers

Questions will be accepted at the email address above until November 29, 2023.  Applicants are instructed to check the Q&A page at CP Grant FAQ’s frequently during the application period. 

CP Grant FAQ’s

Answers will be posted by December 1, 2023.

Prequalification Requirement

The State of New York has implemented a statewide prequalification process
(described on the Grants Reform website) designed to facilitate prompt contracting for not-for-profit vendors.  All not-for-profit vendors are required to pre-qualify prior to the due date of grant application. This includes all currently funded
not-for-profit institutions that have already received an award and are in the middle of the program cycle.  See Appendix A.

Notice of Interest

Prospective applicants are strongly encouraged to provide NYSED with a notice of interest in applying for this grant opportunity to ensure a timely and thorough review and rating process. A non-profit applicant’s Notice of Intent (NOI) will also help to facilitate timely review of their prequalification materials. Such notice should be submitted by 
November 29, 2023 and be sent to

The notice should include the legal name of the applicant and the name of the grant (2024-2025 Conservation/Preservation Discretionary Grant Program). Please also include your organization’s NYS Vendor ID.

M/WBE Requirement

All applicants applying for grants in excess of $25,000 are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) policy. See Appendix B.

Due Date: 01/31/2024 5:00 PM

Contract Term: 07/01/2024-06/30/2025


Ad Type: Grant or notice of funds availability

Primary Contact:     Education, NYS Dept. of
Bureau of Fiscal Management
Contract Administration Unit
Heather Zogas
Contract Managment Specialist 1
89 Washington Avenue
Room 503 EB
Albany, NY 12234
United States
Ph: 111-111-1111

Secondary contact:     Education, NYS Dept. of
Bureau of Fiscal Management
Contract Administration Unit
Heather Zogas
Contract Managment Specialist 1
89 Washington Avenue
Room 503 EB
Albany, NY 12234
United States
Ph: 518-210-7157