REQUEST FOR INFORMATION (RFI) (RFI_JL2425_0001) - Media Asset Management System

The University at Albany, SUNY is seeking information regarding potential Media Asset Management Systems for their Office of Communication and Marketing (OCM). This is a Request for Information (RFI) - THIS IS NOT A BID.

The University's OCM currently has very large files stored on a network share drive.  The maximum amount of storage able to be provided by the University has been reached.  OCM needs a sustainable solution for editing and cataloging files and metadata. OCM wants to avoid having to download, upload, etc. and seeks to share and edit the same files collaboratively.

Vendors are invited to submit hardware and software information that will provide a Media Asset Management System (MAM) to replace their current workflow and storage system.

The full Request for Information documentation can be found in attachment "RFI_JL2425_0001_Media Asset Management System". 

To request a copy of the RFI documentation - email JLevy@albany.edu. 

Please submit any questions to the address listed in the RFI document by Friday, January 31st, at 5:00 PM EST.

Update on February 14, 2025:

Please find attached the technical team’s responses to the questions we received.

Due to the delay in getting these answers to you, the due date for this RFI will be extended until 2:30 Friday, February 21, 2025.

If you have already submitted a response and wish to edit based on the Q&A, feel free to submit a new response.

Finally, I want to clarify that we will accept emailed responses and do not require any printed copies mailed to us for this RFI. Please email the responses to JLevy@albany.edu.