Bike Route and Pedestrian Trail Project PIN 8760.02

Notice is hereby given that the Town of Warwick will accept sealed bids for:

            Bike Route and Pedestrian Trail Project       

            PIN 8760.02

The Owner is the Town of Warwick and the work site is located in the Town of Warwick. The project limits include: (1) A bike loop starting and ending at Millers Lane/Covered Bridge Road intersection which traverses fifteen local roads in a 9.6-mile loop. It will connect with an existing loop on Prices Switch Road in New Jersey. (2) A 4.9 mile long pedestrian trail connecting the Appalachian Trail near Cascade Lake Park and Orange County Park in Warwick.

The work includes but is not necessarily limited to the following: providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following: (1) Installation of signing to designate the 9.6-mile bike loop utilizing the existing roadway network.  (2) Construction of a 1.6-mile off-road pedestrian trail, parking area and a 45’ log stringer bridge that will span Long House Creek near Cascade Road.  Signing will be installed along the off-road pedestrian trail, as well as along 3.3-miles of the local roadway network designating a shared-use for pedestrians. [Provide a description of work included. E.g. Installation of approximately 3,500 ft of sidewalks with or without curb; signing and striping including the installation of crosswalks, pedestrian traffic signal upgrades, drainage modification, resurfacing, bridge replacement, etc.]

This is a Federal Aid Project and NYSDOT Standard Specifications, officially finalized and adopted on May 1, 2023 as posted on the New York State Department of Transportation’s website must be followed by the successful bidder.

[Choose appropriate goal format, DBE or M/WBE, based on funding and eliminate section not applicable]

The DBE goal for this project is: 9%

There are no M/WBE goals for this project. 

There are no DBE goals for this project.

(The EEO Goals apply to ALL contracts)

The EEO Employment goals for this project are:   17.0% Minority Employment Goal

                                                                                 6.9% Women Employment Goal

The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at  https://ebo.dot.ny.gov/.

No residential or geographical restrictions will be in effect for this project. Applicable Federal requirements take precedence over State and local requirements unless state and local requirements are deemed to be more stringent.

Beginning September 13, 2023, Contract Documents, including Invitation to Bidders, Instructions to Bidders, Wage Rates, Bid Documents, Agreement, Special Notes, Specifications, Contract Drawings, and any Addenda, may be examined, at no expense, at the office of: Warwick Town Clerk, 132 Kings Highway, Warwick, NY 10990 between the hours of 8:30 am and 4:00 pm Monday through Friday. Contract Documents are also available at www.townofwarwick.org.

USB drives containing digital versions of the plans and specifications may be obtained at: Warwick Town Clerk, 132 Kings Highway, Warwick, NY 10990 between the hours of 8:30 am and 4:00 pm Monday through Friday. There is no charge for USB drives. The Town of Warwick will not mail any USB drives or any other Bid Documents. Pick up of USB drives or other Bid Documents must be arranged.

Bidders must notify and/or provide the below information to the Warwick Town Clerk, no matter the source of Contract Documents, in order to be placed on the official Plan Holder List, to receive Addenda and any other Bid correspondence.  Bids received from Contractors other than those on the official Plan Holders List will not be accepted.

• Company Name
• Contact Name
• Address
• Phone Number
• E-mail Address

Addenda will be emailed from Lochner to Bidders listed on the official Plan Holders List.  An emailed response from the Bidder to the Addendum sent by Lochner will act as proof that the Bidder received the Addendum.  In addition to an emailed response, Bidders must acknowledge receipt of all Addenda by signing and dating each Addendum on page 1 of the Bid Form and the Acknowledgement of Receipt of Addenda, page 1.  Failure of any Bidder to receive any such Addendum or interpretation shall not relive such Bidder from any obligation under this Bid submittal.  All Addenda so issued shall become part of the Contract Documents.

Questions regarding the Contract Documents will be accepted until 2:00 PM on October 6, 2023 and shall be directed to Ken Oberle, P.E., Lochner, 106 Isabella Street, Suite 501, Pittsburgh, PA 15212 through email at: koberle@hwlochner.com.  Cc emailed questions to Michael P. Sweeton, Town Supervisor, msweeton@townofwarwick.org. Bidders shall promptly notify Eileen Astorino, Warwick Town Clerk, clerk@townofwarwick.org, of any errors, omissions, conflicts or ambiguity within the Contract Documents at least 7 days before the bid opening.

A site visit will be conducted on October 4^, 2023 at 9:00 AM at the following location: in the vicinity of 44 Cascade Road. Attendance is not mandatory.

All bids must include the completed Bid Form, Non-Collusive Bidding and Disbarment Certifications, and Lobbying Certifications.  This is a unit price bid as described in the Instructions to Bidders.  No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.

Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instructions to Bidders.

Bids to be considered must be received in a sealed envelope at Town Clerk’s Office, 132 Kings Highway, Warwick, NY 10990 by 2:00 PM, local time, on October 20, 2023 at which time they will be publicly opened and read aloud in the Town Clerk’s Office.  Bids received after the above noted time will not be accepted.

All sealed envelopes should be clearly labeled Warwick Bike Route and Pedestrian Trail Project PIN 8760.02, Name of the Bidder, and the date and hour of the bid opening.

The Bidder to whom the Contract is awarded will be required to furnish Performance and Payment Bonds guaranteeing performance of work and prompt payment from an acceptable Surety Company for an amount not less than 100% of the accepted bid.  The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract.  If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at  

https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility-forms?redirect=legacy#Construction.

The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2,1968 and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract.

The Town of Warwick reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any minor informalities in, and to reject, any and all bids. All bids are subject to final review and approval by the Warwick Town Board before any award of contract may be made.  Receipt of bids by the Town of Warwick  shall not be construed as authority to bind the Town of Warwick.

The work will be substantially completed 110 calendar days from Notice to Proceed (NTP) and completed and ready for final payment 321 days from NTP.

The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.

Owners Contact                                                                    Engineer’s Contact

Michael P. Sweeton                                                              Ken Oberle, P.E.

Town Supervisor                                                                   Lochner

132 Kings Highway, Warwick, NY 10990                            106 Isabella St., Suite 501

845.986.1120/msweeton@townofwarwick.org                   Pittsburgh, PA 15212                                                                                                                        412.250.4288/koberle@hwlochner.com