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Miscellaneous - Consulting & Other Services

 
Issue Date: 09/08/2020 Contract Number: RFB-RC-2020-087

Moving Services for Board Of Election Voting Equipment


Description:

SCOPE

This is a requirement bid for the transport of voting systems and equipment, as defined below, for all elections conducted by the Board of Elections in the County of Rockland (hereinafter "the Board of Elections" or “Board”). The elections encompassed may include primary elections, general elections, special elections, community school board election, library elections, fire district elections, ambulance corps elections, and/or special budget or bond votes for schools, libraries, and fire districts. A primary and secondary vendor must receive awards as designated in the awards section of this specification.

 Copies of forms required by the Board of Elections to be used by the awarded vendor are listed in Appendix C.

SITE VISIT – MANDATORY EVENT

A pre-bid meeting and walkthrough has been scheduled to view the equipment storage facility. The meeting will convene at the Robert L. Yeager Health Complex, 50 Sanatorium Road, Building A, 6th  Floor, Pomona, NY 10970 on Thursday, September 17th, 2020 at 10:00 AM.

This Site Visit is mandatory any firm not attending this event will not be considered for an award of this contract.

QUESTIONS

All inquiries related to this Request for Proposal are to be in writing to the attention of, Paul J. Brennan, FNIGP, CPPO, Director of Purchasing via email at purchasing@co.rockland.ny.us . The solicitation number must be included in the subject line of the email communication.   Deadline for submission of questions is September 21, 2020  by 12:00 PM est.  Answers will be given via addenda issued in response to the questions received.

IMPORTANT NOTICE – Bid Distribution:

The County of Rockland officially distributes bidding documents through the Empire State Purchasing Group's Regional Bid Notification System. Copies of bidding documents obtained from any other source are not considered official copies. Only those vendors who obtain bidding documents from the Regional Bid Notification System are guaranteed to receive all attachments, drawings or addendum information, if such information is issued. Appendix A (Revised 10/2018)–General Terms and Conditions for all Purchasing Division Contracts is a separate attachment. Bidders shall download, read, and acknowledge acceptance of Appendix A on the proposal page.

 If you have obtained this document from a source other the Empire State Regional Bid Notification System, it is recommended that you obtain an official copy. Vendors interested in obtaining the official version of the solicitation may register to download the solicitation at:  www.bidnetdirect.com. For assistance and/or questions with registration, please call (800) 835-4603.

Due Date: 09/24/2020 3:00 PM

Contract Term: PRICES TO REMAIN FIRM FOR A PERIOD OF TWO (2) YEARS FROM DATE OF AWARD WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE-(1)YEAR TERMS (OPTION TERMS ARE UPON MUTUAL AGREEMENT BETWEEN THE CONTRACTOR AND THE COUNTY

Location: Rockland County

Ad Type: General


Primary Contact:     Rockland County
General Services
Division of Purchasing
Paul Brennan
Director of Purchasing
50 Sanatorium Rd.
Building A, Sixth Floor
Pomona, NY 10970
United States
Ph: 845-364-3820
Fax: 845-364-3809
purchasing@co.rockland.ny.us

Secondary contact:     Rockland County
General Services
Division of Purchasing
Paul Brennan
Director of Purchasing
50 Sanatorium Rd.
Building A, Sixth Floor
Pomona, NY 10970
United States
Ph: 845-364-3820
Fax: