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Educational & Recreational - Consulting & Other Services

 
Issue Date: 08/10/2020 Contract Number: RFP #GC21-009

Conservation/Preservation Discretionary Grant


Description:

Legislative Authority: Education Law §273.7(c) in 1984, expanded in 1986 and revised in part O, Chapter 57 of the Laws of 2005.


Purpose/Goal: To encourage the proper care and accessibility of research materials in the State, to promote the use and development of guidelines and standards for conservation/preservation work, and to support the growth of local and cooperative preservation programs. To provide modest financial support for projects that contribute to the preservation of significant research materials in libraries, archives, historical societies, and other agencies within the State of New York, whether by improving collection storage environments, reformatting or treating collections or other preservation activities described in these guidelines.

Eligible Applicants: Agencies and libraries chartered by the Regents, not-for-profit libraries, archives, historical societies, and similar agencies within the State, and from consortia or cooperating groups of such agencies. See page 2, Eligibility, for more details.

Funding: Source: New York State Aid to Libraries
Estimated Funds Available: $500,000. Estimated Size of Awards: Minimum grant award is $2,500; maximum grant award is $40,000, Awards will be made subject to appropriation and availability of funds. Match Requirement: No financial match is required. See page 21 for Institutional Contribution of staff time requirements.

Important Dates for Awarding: Grants Applications must be received through our online grant application system by: November 20, 2020.  Online Grant Application Portal

Anticipated Project Period: July 1,2021– June 30, 2022

Additional Information Conservation Preservation Program webpage

SED Contact for Q & A:  Questions will be accepted at the email address until October 28th, 2020. Applicants are instructed to check the Q&A page at CP Grant FAQ’s frequently during the application period.Answers will be posted by October 30th, 2020 E-mail: preservation@nysed.gov


New Prequalification Requirement: The State of New York has implemented a new statewide prequalification process (described on the Grants Reform website) designed to facilitate prompt contracting for not-for-profit vendors. All not-for-profit vendors are required to pre-qualify prior to the due date of grant application. This includes all currently funded not-for-profit institutions that have already received an award and are in the middle of the program cycle. See Appendix A.


Notice of Interest: Prospective applicants are strongly encouraged to provide NYSED with a notice of interest in applying for this grant opportunity to ensure a timely and thorough review and rating process. A non-profit applicant’s Notice of Intent (NOI) will also help to facilitate timely review of their prequalification materials. Such notice should be submitted by October 28th, 2020 and be sent to preservation@nysed.gov. The notice should include the legal name of the applicant and the name of the grant (2021/2022 Conservation/Preservation Discretionary Grant Program). Please also include your organization’s NYS Vendor ID.


M/WBE Requirement: All applicants applying for grants in excess of $25,000 are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) policy. See Appendix B.

Due Date: 11/20/2020 5:00 PM

Contract Term: 1 Year

Location:

Ad Type: Grant or notice of funds availability


Primary Contact:     Education, NYS Dept. of
Bureau of Fiscal Management

Lucas Rodriguez
Contract Manager
89 Washington Avenue
Room 501 EB
Albany, NY 12234
United States
Ph: 518-473-3880
Fax:
preservation@nysed.gov

Secondary contact:     Education, NYS Dept. of
Bureau of Fiscal Management

Lucas Rodriguez
Contract Manager
89 Washington Avenue
Room 501 EB
Albany, NY 12234
United States
Ph: 518-473-3880
Fax:
Preservation@nysed.gov