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Food, Beverages, Commissary & Vending - Consulting & Other Services

Food, Beverages, Commissary & Vending - Commodities

 
Issue Date: 11/28/2023 Contract Number: G7170

RFP for Non-Alcoholic Beverage Vending Concession and Branding/Sponsorship Opportunity in Hudson River Park


Description:

Hudson River Park (the “Park”) provides over 17 million visitors annually with a wide range of popular public spaces and facilities across a four-mile stretch of Western Manhattan. Facilities include popular sports fields, playgrounds, basketball and tennis courts, skate parks, dog runs, lawns, picnic areas and more, including six heavily used sports fields, which see over 250,000 users each year. The Park is a highly visible, heavily used location for running, exercise, sports and fitness and community gatherings of all sizes.

The Park also produces over 400 events each year that are free and open to the public. Signature events include major festivals like the Hudson River Dance Festival, the Blues BBQ Festival and the SUBMERGE Marine Science Festival. Weekly events like Sunset Salsa and Healthy on the Hudson draw over 50,000 people to the Park every summer. The Park also hosts a variety of large-scale events like the New York City Wine and Food Festival and Bike MS. Together, the Park’s events engage over 350,000 motivated attendees annually. The Park is also home to some of New York City’s most iconic landmarks and attractions like the Intrepid Sea, Air, & Space Museum, the Circle Line and many more amenities that draw tourists and New Yorkers alike year-round.

Hudson River Park Trust (the “Trust”), a public benefit corporation, was created in 1998 when the New York Legislature passed the Hudson River Park Act (as amended, the “Act”) to revitalize the Hudson River waterfront between the northernmost boundary of Battery Park City and West 59th Street and reconnect Manhattan neighborhoods to the river through construction of Hudson River Park. The Trust has stewarded the development and operation of the Park for the past 25 years. The Park has created tremendous value for the western Manhattan neighborhoods of TriBeCa, the Greenwich Village, Meatpacking, Chelsea, Hell’s Kitchen and Clinton.

THE OPPORTUNITY
The Trust is soliciting proposals for automatic vending machine services to supply, stock, manage and maintain vending machines at up to 36 Trust-designated locations throughout the Park in accordance with the terms and conditions set forth in this RFP and the concession agreement to be subsequently entered into between the Trust and Concessionaire (“Concession Agreement”). The Concessionaire shall cater to regular Park patrons, event attendees, tourists and Trust staff with products sold through vending machines owned and stocked by Concessionaire. As requested, the Concessionaire shall also sell products directly to the Trust and event promoters of Trust-produced in-house events. Over the past two years, 23 vending machines in the Park generated over $380,000.00 in gross revenue. With new locations now open to the public, an anticipated increase in visitors to the Park and an expanded number of vending machines, the potential for revenue generation is expected to increase.
In addition to automatic vending machine services, the Trust seeks an experienced and qualified partner to be the Official Non-Alcoholic Beverage Sponsor of the Park. Each year, the Trust produces hundreds of free fitness, family, dance, music, educational and other events engaging hundreds of thousands of patrons, and visible to many more. The Trust
will look favorably upon proposals that include additional value through Non-Alcoholic Beverage Sponsorship.
EVALUATION CRITERIA
RFP responses shall be evaluated in accordance with the following criteria:
35% Proposed Fee Schedule (Vending Machine Rental Fee, Monthly Commission Rate, Rebates), along with ability to make all proposed payments based upon soundness of business concept and financial strength of respondent.
25% Branding and Sponsorship Fee, quality and creativity of proposed branding and sponsorship support plans.
15% Respondent’s prior experience, reputation, organizational and business capability.
12.5% Quality of the proposed operational plan, including the quality of the proposed vending machines, the proposed maintenance plan for the vending machines and the customer service plan.
12.5% Variety and pricing for proposed products.

  1. Submission Deadline: January 24, 2024, at 12:00 PM by hand, express mail, other nationally known overnight courier and/or via email to beverageRFP23@hrpt.ny.gov.
  2.  If a hard copy is being submitted in addition to a digital submission, then the proposal should be submitted in a sealed envelope labeled: “Proposal for Non-Alcoholic Beverage Vending Concession and Branding/Sponsorship Opportunity in Hudson River Park, RFP #G7170” to Hudson River Park Trust, Pier 40 at 353 West Street, Suite 201, New York, N.Y. 10014, Attn: Andrew Ronan, Vice President, Partnerships, Programming & Events.
  3. Pre-Proposal Meeting/Site Visit: December 12, 2023, at 10 AM at Pier 40. Please email beverageRFP23@hrpt.ny.gov to RSVP by December 11, 2023.
  4. Last date to submit questions regarding the RFP: December 14, 2023 to beverageRFP23@hrpt.ny.gov.
  5. Answers to questions regarding the RFP and any technical addendum issued in connection with the RFP will be made available on the Trust’s website at: http://www.hudsonriverpark.org/about-us/bids-business-opportunities on December 18, 2023. Respondents are solely responsible for monitoring the Trust’s website for such postings.

If you have a physical disability and cannot deliver your application to the Trust, please contact Andrew Ronan at (212) 627-2020 or email aronan@hrpt.ny.gov at least 48 hours prior to the submission deadline and special arrangements will be made for you.

Due Date: 01/24/2024 12:00 PM

Contract Term: 5 years-one 3-year initial term and one 2-year renewal

Location: Hudson River Park

Ad Type: General


Primary Contact:     Hudson River Park Trust
Public Programs

Andrew Ronan
VP- Partnerships, Programming & Events
353 West Street
Pier 40
New York, NY 10014
United States
Ph: 212-627-2020
Fax: 212-627-2021
beverageRFP23@hrpt.ny.gov

Secondary contact:     Hudson River Park Trust
Public Programs

Andrew Ronan
VP- Partnerships, Programming & Events
353 West Street
Pier 40
New York, NY 10014
United States
Ph: 212-627-2020
Fax:
beverageRFP23@hrpt.ny.gov