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Issue Date: 08/20/2020 Contract Number: 1274

UH2 Extend Generator Exhaust


Description:

The State University of New York Upstate Medical University will receive sealed bids for Project No. 1274 Titled UH2 Extend Generator Exhaust until 2:00 PM Local Time on October 1, 2020:

To limit the size of the public gathering, bidders are strongly encouraged to submit bids using an electronic proposal or submit bids as early as possible by using a delivery service and the bid modification process permitted in part (7) of section 3 of the information for bidders.

Electronic proposals will be accepted and shall be sent to contdept@upstate.edu These bids should be sent within one hour of the bid. (from 1:00pm – 1:59pm). The subject of the email shall be the name of the bidder, the title of the project and the project number.

If you are delivering the bid proposal in person bidders are asked to stay in their vehicle to finalize their proposals. Bidders wishing to access the building must be at the main entrance to the building between 1:25 pm and 1:45 pm, and those bidders arriving after 1:45 pm are not assured entry into the building. Only one person from each bidder will be allowed in the bid opening room.

Deliver to:

Mr. Daniel Arnold/Mrs. Shawna Frigon                                                                                         

Contracts & Campus Purchasing

SUNY Upstate Medical University                                                     

Dr. Sarah Loguen Center, 2nd floor

650 South Salina Street, Room 2048

Syracuse, New York 13202

In lieu of personal attendance at the bid opening, bidders are strongly encouraged to view the bid opening remotely using the link:

Online BID Opening Information

Bid Opening: 1274 - SUNY Upstate
Hosted by Iveliz Lopez

Thursday, Oct 1, 2020 2:00 pm | 30 minutes | (UTC-04:00) Eastern Time (US & Canada)
Meeting number: 160 861 2935
Password: 1274
https://upstate.webex.com/upstate/j.php?MTID=m4a9fffc793316a6b230000d22129912f

Join by video system
Dial 1608612935@upstate.webex.com
You can also dial 173.243.2.68 and enter your meeting number.

Join by phone
+1-415-655-0001 US Toll
Access code: 160 861 2935

All bid proposals shall be delivered by hand or electronically to the above locations and must be received at such time.

Scope of Work: All necessary labor, material and equipment to extend the generator exhaust for the existing exterior generator located adjacent to the hospital’s main generator building. The exhaust will extend beyond the building air intake and above the existing adjacent building. The exhaust will be secured to the wall of the adjacent building and will extend up approximately two (2) stories.

A site visit to the area where the work is to be performed has been deemed to be necessary to fully understand the parameters and constraints which affect the preparation of the bid for the same. A mandatory site visit has been scheduled for September 11, 2020 at 9:00 AM with all contractors. All potential bidders are to assemble at Upstate University Hospital Main Entrance, 750 East Adams Street, Syracuse, NY 13210. 

All potential bidders are advised that they must sign a “Site Visit Form” to verify that they have complied with this requirement of the contract. Failure to fulfill this requirement will disqualify your bid proposal.

All vendors must email their intention of attending the site visit at least three (3) days ahead of the site visit by emailing William Maxwell, PE at maxwellw@upstate.edu. The email shall include the full name of all persons attending the site visit along with their email address and cell phone number so that the individuals can be pre-registered for the visit. 

All work on this Contract is to be completed within 150 calendar days, after all final approvals, which may include approvals of the New York State Attorney General and the Office of the State Comptroller.

Bidding and Contract Documents may be examined free of charge at the campus and at:

SUNY Upstate, Contracts & Campus Purchasing, 650 South Salina Street, 2nd Floor, Syracuse, NY 13202        

Complete sets of Contract Documents for bidding may ONLY be obtained from: Plan & Print Systems, Inc., 6160 Eastern Ave., Syracuse, NY 13211, phone: 1-800-924-5145.  Section 143 of the State Finance Law requires payment of a deposit to receive these documents. SUNY Upstate Medical will accept business checks, credit cards or cash for this deposit (no personal checks will be accepted). Accordingly, a non-refundable deposit check in the amount of $49.99, made payable to SUNY Upstate Medical University is required. Deposits less than $49.99 are non?refundable.

Effective 1/1/06, in accordance with State Finance Law Section 139-j, all questions pertaining to the solicitation shall be made formally to the designated contact in Contracts & Campus Purchasing: Mr. Daniel Arnold & Mrs. Shawna Frigon SUNY - Upstate Medical University, 750 East Adams Street, Syracuse, New York 13210, Phone:  (315) 464-5874 (315) 464-4595 Fax:  (315) 464-4679.   Contact made to other staff regarding this procurement may disqualify the firm and affect future procurements with government entities in the State of New York.  Please refer to the OGS’ (www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html) for more information on this law.

Bids must be submitted as three (3) complete packages, which must have original signatures on the forms provided by the University, in accordance with the instructions contained in the Information for Bidders. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid.

It is the policy of the State of New York and the State University of New York to encourage minority business enterprise participation in this project by contractors, subcontractors and suppliers, and all bidders are expected to cooperate in implementing this policy.

The selected contractor must comply with M/WBE goals.  State University of New York goals are:   22% MBE and 8% WBE participation of the total contract value.   State University of New York also has a goal for the Work Force participation: EEO 10% WBE and EEO 10%  MBE of total work force on the project.

The State University of New York reserves the right to reject any or all bids.

Due Date: 10/01/2020 2:00 PM

Contract Term: 150 Calendar days

Location: 750 East Adams Street

Ad Type: General


Technical contact:     State University of New York (SUNY)
SUNY Upstate Medical University
Design and Construction
William Maxwell
Project Manager
750 East Adams Street
Syracuse, NY 13210
United States
Ph: 315-464-7347
Fax:
maxwellw@upstate.edu

Primary Contact:     State University of New York (SUNY)
SUNY Upstate Medical University

Ivy Lopez
Contract Administrator
750 East Adams Street
Syracuse, NY 13210
United States
Ph: 315-464-4695
Fax:
lopezi@upstate.edu

Secondary contact:     State University of New York (SUNY)
SUNY Upstate Medical University
SLC 2048
Shawna Frigon
Contracts Administrator
750 East Adams Street
Syracuse, NY 13210
United States
Ph: 315-464-4595
Fax: 315-464-4679
frigons@upstate.edu
Secondary contact:     State University of New York (SUNY)
SUNY Upstate Medical University

Ivy Lopez
Contract Administrator
750 East Adams Street
Syracuse, NY 13210
United States
Ph: 315-464-4695
Fax:
lopezi@upstate.edu