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Category(ies):

Medical & Laboratory Equipment - Commodities

 
Issue Date: 11/29/2023 Contract Number: TBD

Digital Data Loggers for Vaccine Temperature Monitoring


Description:

The State DOH is seeking bids for the provision of new Berlinger FridgeTag2L continuous temperature monitoring devices (digital data loggers or DDLs). The digital data loggers obtained through this procurement will be shipped to healthcare providers statewide. The Department will accept bid proposals from Bidders who meet the following minimum eligibility requirements:

  1. Bidder has at least two years’ experience as a manufacturer, as an authorized manufacturer representative or as an authorized distributor of the FridgeTag2L; and
  2. Bidder has a minimum of two (2) years of experience providing, coordinating, or overseeing delivery of a high volume (1,000+) of products to multiple locations; and
  3. Bidder has an average annual volume of sales equaling a minimum of $500,000 within the last three (3) years.

Device must calibrated by a laboratory with accreditation from the International Laboratory Accreditation Cooperation (ILAC) Mutual Recognition Arrangement (MRA) signatory body OR to the standards set by the International Organization for Standardization/International Electrotechnical Commission (ISO/IEC0) 17025.

Contractor must provide direct personal assistance via a toll-free telephone to support users installing and using the new digital data loggers. Support via the toll-free telephone line must be available Monday through Friday from 8:30am to 5pm Eastern time, excluding Federal holidays. The telephone line must be staffed by employees who are trained and able to accurately provide comprehensive technical assistance on provider questions and issues. These questions include, but are not limited to, device programming, reading and downloading output, and responding to and clearing alarms. At least 95% of all calls must be resolved during the point of initial contact.

Bidders may propose the use of a subcontractor. 

The product will be a new Berlinger Fridge-tag 2L with batteries installed. A unit consists of the following: 

  • A digital data logger with DOH-designed sticker affixed and batteries installed
  • One temperature probe
  • One glycol bottle
  • USB connector hardware
  • A copy of installation/use instructions
  • The device calibration certificate

Estimated Quantity: A minimum of 3,000 units and a maximum of 9,600 units will be ordered over a 5-year period. Payment shall be based on actual quantity ordered. Estimated quantities and time frame:

  • Year 1: 3200 (1600 refrigerator, 1600 freezer)
  • Year 2: 1600 (800 refrigerator, 800 freezer)
  • Year 3: 1600 (800 refrigerator, 800 freezer)
  • Year 4: 1600 (800 refrigerator, 800 freezer)
  • Year 5: 1600 (800 refrigerator, 800 freezer)

Key Dates

  • Questions Due By December 12, 2023, 4:00 p.m. ET
  • Responses to be Posted On or About January 19, 2024
  • Bids Due on Or Before Date February 2, 2024, 4:00 p.m. ET
  • Anticipated Contract Start Date March 1, 2024

Detailed requirements are in the Invitation to Bid (IFB) document. Access the IFB by clicking on the following link:

https://health.ny.gov/funding/ifb/20159/index.htm

 

Due Date: 02/02/2024 4:00 PM

Contract Term: 3/1/2024 to 2/28/2029

Location:

Ad Type: General


Technical contact:     Bureau of Immunization
New York State Department of Health

Kara Connelly

Corning Tower, Rm 649
Albany, NY 12237
United States
Ph: 518-473-4437
Fax:
immadmin@health.ny.gov

Primary Contact:     Health, NYS Dept. of
Division of Administration
Bureau of Contracts
Sue Mantica
Contract Management Specialist 4
Corning Tower
Empire State Plaza
Albany, NY 12237
United States
Ph: 518-474-7896
Fax: 518-486-9573
sue.mantica@health.ny.gov

Secondary contact:     Health, NYS Dept. of
Division of Epidemiology

Kara Connelly
Associate Director, Bureau of Immunization
Corning Tower, Room 649
Empire State Plaza
Albany, NY 12237-0627
United States
Ph: 518-473-4437
Fax:
inmadmin@health.ny.gov