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Category(ies):

Medical & Health Care - Consulting & Other Services

 
Issue Date: 06/26/2020 Contract Number: C20XXXX

RFQual #20-01 Medical Examiner Management Services


Description:

The New York State Comptroller (“Comptroller”), as Administrative Head of the New York State and Local Employees’ Retirement System and the New York State and Local Police and Fire Retirement System (“NYSLRS” or the “System”) and as authorized by the Retirement and Social Security Law, is seeking to contract with entities able to provide the services of physicians having general and specialized medical education, experience, and expertise. Such physicians will act as Independent Medical Examiners and will conduct medical examinations for the System’s Medical Board (“Board), render professional, technical, and expert advice and opinion in connection with the medical examinations, and will testify at administrative disability hearings on an as-needed basis (“Services”) in connection with applications for retirement benefits from members of the System (“Members”).

Minimum Qualifications:

To be eligible for consideration, interested entities must:

  1. Have a minimum of five years’ experience in providing qualified physicians to perform independent medical examinations (“IMEs”).
  2. Have expertise in the facilitation of medical examinations, including scheduling, reporting, and coordinating physician services.

  3. Be able to provide licensed physicians who are American Specialty Board Certified.

  4. Have AT LEAST one orthopedic, neurological, and psychiatric physician on staff at all times who will be available to perform examinations.

  5. Be able to provide physicians to deliver testimony at hearings.

Services Required:

The entity must:

  1. Provide a list of licensed physicians who are American Specialty Board Certified.

    The list must:

    1. Include only physicians that are available to perform IMEs;
    2. Include the physicians’ specialty and any sub-specialty;
    3. Identify any physicians on the list whose fees are outside of those fees listed on Attachment 1 (Fee Schedule);
    4. Identify the state/city/town(s) in which the physician will be performing IMEs;
    5. Be submitted electronically as an unlocked Excel document; and
    6. Be updated at least semi-annually, and no more than quarterly.

    The physicians on the list must:

    1. Be licensed to practice medicine;
    2. Be American Specialty Board Certified;
    3. Not have any professional misconduct proceedings pending against them and must not have been previously found guilty of any misconduct;
    4. Be able to provide handicapped-accessible medical facilities suitable for conducting a medical examination; and
    5. Have sufficient proficiency in English, both verbal and written, to provide the Services.

  2. Upon contact by the Member or the Member’s employer, schedule the IME with the appropriately licensed/certified physician chosen by the New York State Office of the State Comptroller (“OSC”) from the list of physicians provided by the Contractor. In the event that the originally scheduled location with the physician must be changed, the new location for the IME must be approved by the Member or the Member’s employer prior to scheduling the new location.

  3. Ensure that IME Reports are completed and forwarded to the System.

  4. Schedule physicians’ testimony at hearings as required.

  5. Remove from the list of physicians any physician that OSC has indicated is unacceptable.

  6. Verify that no physician assigned work for OSC has any misconduct proceedings against him/her and has not been found guilty of any misconduct.

  7. Routinely check (a minimum of every six months) to ensure the physicians provided by the entity are not under investigation for professional misconduct or physician discipline.

  8. Routinely check (a minimum of every six months) and ensure physicians’ license and Board Certifications have not expired.

  9. Notify OSC immediately of any significant information that would adversely affect a physician’s professional standing and/or credibility as an expert witness (including but not limited to any criminal or professional misconduct proceedings brought against the physician).

  10. Notify OSC immediately if a physician is no longer available to provide supplemental reports or testimony. In the event that a physician is temporarily unavailable to provide the requested IME, the Contractor must notify OSC immediately. The Contractor must not schedule the IME with a different physician, unless requested to do so by OSC, after such notification.

Under no circumstances should the Members’ personal insurance information be collected nor such insurer charged for the Services.

How to Apply:

Entities interested in this opportunity must provide the following:

  1. A brief narrative describing entity’s experience in providing qualified physicians to perform IMEs and expertise in the facilitation of medical examinations, including scheduling, reporting, and coordinating the physician services;

  2. A list of physicians available to provide IME services. Identify physician location(s) (office address), specialty, and indicate physicians on the list whose fees are outside of those fees listed on Attachment 1. Such list must be submitted as an unlocked Excel document; and

  3. Attachment 2 (Certifications), completed and signed.

OSC cannot guarantee the volume of work, if any, that will be requested from the entity or assigned to any physician. Physicians will need to be available on an as-needed basis. All physician services shall only be performed with the prior approval of OSC.

All documents, including Attachments 1, 2, and Draft Contract for this procurement, are posted on the OSC website at:

http://osc.state.ny.us/procurement/index.htm.

Entities must be willing to enter into an agreement substantially in accord with the terms of the Draft Contract posted to the OSC website should the Proposer be selected for contract award.

Please note: An update has been made to the draft contract in Section III.A. COMPENSATION.

Questions regarding this procurement opportunity must be sent via email or via hard copy to the addresses below. The comprehensive list of questions and responses will be posted to the OSC website and will be updated periodically. This listing will not include the identities of the vendors submitting the questions; those will remain anonymous to the extent allowed by law.

NOTE: This is a continuous recruitment solicitation. Applications will be accepted on a rolling basis. Applications will be reviewed quarterly, or more frequently at OSC’s discretion. This solicitation may, from time to time, be amended or addenda issued. It is the entity’s responsibility to become aware of any such amendments and/or addenda prior to submission of a response. All amendments and/or addenda to procurements will be posted to the OSC website.

This solicitation is subject to, and shall be conducted in accordance with the OSC Executive Order on Procurement Integrity and OSC’s Procurement Integrity Procedures, both of which are available in full as Appendix D to the contract on the OSC website noted above, or upon email request. All inquiries concerning this procurement must be addressed to Director of Financial Administration, or designee(s) at OSC, via email (preferred) to RFP@osc.ny.gov or via hard copy mail to:

Director of Financial Administration
Questions for Medical Examiners Continuous Recruitment (RFQual #20-01)
Office of the State Comptroller
110 State Street, Stop 13-2
Albany, NY 12236-0001

Due Date: 12/24/2020

Contract Term: Five years

Location: Statewide

Ad Type: Continuous procurement solicitation


Primary Contact:     State Comptroller, Office of the
Bureau of Finance

Director ,
Financial Administration
110 State St.
Stop 13-2
Albany, NY 12236-0001
United States
Ph: 518-474-7574
Fax:
RFP@osc.ny.gov

Secondary contact:     State Comptroller, Office of the
Bureau of Finance

Director ,
Financial Administration
110 State St.
Stop 13-2
Albany, NY 12236-0001
United States
Ph: 518-474-7574
Fax:
RFP@osc.ny.gov