Incident Management Phase V P.I.N. 0761.43

SUPPLEMENTAL NOTICE TO BIDDERS

Sealed Proposals, invited by the County of Nassau, will be received by the County Executive of Nassau County, in the office of the Clerk of the Nassau County Legislature, Room 117, in the Theodore Roosevelt Executive and Legislative Building, 1550 Franklin Avenue, Mineola, New York, on Tuesday, September 10, 2024 until 10:30 AM, at which time the Proposals where accompanied with and presented separate from the required Bid Security will be publicly opened and read aloud, in the Meeting Room of the Nassau County Legislature, and the contract awarded as soon thereafter as practicable for:

Nassau County Department of Public Works

Incident Management Phase V

P.I.N. 0761.43

Contract No. T62565-01G

This contract will provide construction services for the installation of Traffic Incident Management Cameras to maximize the efficiency of traffic flow along various County Roads. Your bid shall be based upon a Notice to Proceed to be issued in the fourth quarter of 2024.

No interpretation of the meaning of the Drawings, Specifications or other Contract Documents will be made to any Bidder orally.  Prospective bidders must request in writing such interpretation from the Commissioner and such interpretation will be given in writing in the form of written addenda, to all prospective bidders, in accordance with the Instructions to Bidders, Item G.

This Contract will be subject to Nassau County Local Laws No. 14-2002, “Participation by Minority Group Members and Women in Nassau County Contracts,” which requires submission of a Utilization plan prior to the award of a County contract, No. 2-2016, Participation of Service-Disabled Veterans in County Contracts,” and No. 9-2002, as amended by No. 3-2015, which require that firms entering into contracts with Nassau County must participate in registered and approved apprenticeship training programs unless such requirement are supplanted by requirements specified in the bidding instructions.  At the time of bid submission, the Contractor shall submit, as part of its bid, documents in compliance with Title 51 of the Nassau County Miscellaneous Laws demonstrating participation in approved apprenticeship training programs that are appropriate for the type and scope of work to be performed pursuant to the Contract. Such apprenticeship training programs appropriate for the scope of this Contract shall include, but are not limited to the following:  Laborers, Operating Engineer, or any other trade appropriate for the type of work proposed. The apprenticeship training programs shall be registered with, and approved by, the New York State Commissioner of Labor in accordance with Article 23 of the New York State Labor Law.  Note that if the Contractor does not comply with these requirements, the Commissioner may declare the Contractor's bid proposal non-responsive and award the Contract to the next lowest responsible Bidder. VENDORS ARE STRONGLY ENCOURAGED TO THOROUGHLY READ THE INSTRUCTIONS TO BIDDERS.

SUBCONTRACTOR LISTS - In accordance with GML § 101, for projects (1) to which a project labor agreement applies, (Labor Law Section 222) and, additionally, (2) on a public work contract for which separate specifications have not been prepared, each Bidder shall submit with its bid a separate sealed list on the forms provided with the proposal forms that names each subcontractor (for the following enumerated work, if applicable) that the Bidder intends to use to perform work on the contract, and the agreed-upon amount to be paid to each, for: (1) plumbing and gas fitting, (2) steam heating, hot water heating, ventilating and air conditioning apparatus and (3) electric wiring and standard illuminating fixtures. Notwithstanding the forgoing, all subcontractors must be approved by the Commissioner in writing prior to such subcontractor’s performance of any work. 

Instructions to Bidders, Form of Bid Bond, Proposal, Form of Agreement, Specifications and the Plans, herein called the “Contract Documents”, may be examined at the Permit Office of the Department of Public Works, first floor, 1194 Prospect Avenue, Westbury, Nassau County, New York, 11590-2723, Phone No. (516) 571-6840, from 9:00 AM on Friday, July 26, 2024 until 3:45 PM on Friday, September 6, 2024 (closed from 12:00 Noon to 1:00 PM and on all County Holidays).   Copies of the Bid Contract Documents for use in bidding will be available for purchase at the Permit Office. Furthermore, a downloadable set of the technical specifications (NOT to be used for bidding) can be found on the County solicitation board at no charge for all registered users at: https://apex5.nassaucountyny.gov/ords/f?p=533:226. To access these documents, click on the “Vendor Portal” link. Once you are in the Vendor Portal, click on “Nassau County Procurement,” and, under “Formal Solicitation,” access and download the Request for Bid Contract documents.

In order to submit a bid, a non-refundable fee of $300.00 by check or money order, payable to the Nassau County Treasurer, will be required for each set of Bid Contract Documents purchased from the Permit Office. Prospective bidders requesting Contract Documents by mail must remit an additional, non-refundable, fee of $30.00 per set to cover handling and first-class mailing. ONLY BID CONTRACT DOCUMENTS PURCHASED FROM THE PERMIT OFFICE IN  THIS MANNER WILL BE ACCEPTED/CONSIDERED.

Vendors doing business with Nassau County, including those responding to this solicitation, must register with the County. The Nassau County Bid Solicitation Boards are open to all registered vendors. Vendors that have not registered are able to view open solicitation opportunities, but they are not able to download solicitation documents or submit bids or proposals.

To complete the registration process, please click on the New Vendor registration link: https://apex5.nassaucountyny.gov/ords/f?p=CEVM:VREG

Please be advised that the DBE goal for the subject County Federal Aid Project was set at 10%.  The Project also has a good faith effort Minority participation goal along with a good faith effort Female participation goal.

Project has Federal funding. Federal reporting and NYSDOT record keeping requirements are included as part of the contract documents.

MWBE UTILIZATION PLAN – In accordance with Title 53, Nassau County Local Law No.14-2002, all Vendors shall submit a MWBE Utilization Plan with their Proposal.

All questions should be submitted in writing to the attention of Jennifer Recher, Project Manager, NCDPW, 1194 Prospect Ave., Westbury, N.Y. 11590, by no later than 4:00 PM on Friday, August 9, 2024. Questions may also be e-mailed to jrecher@nassaucountyny.gov. No faxed questions will be accepted.

Security for Bid as set forth herein must be presented with the Bid.

VENDORS ARE ENCOURAGED TO READ THE INSTRUCTIONS TO BIDDERS CAREFULLY, ESPECIALLY WITH RESPECT TO THE BID BOND REQUIREMENTS.

“FAILURE TO PROVIDE THE REQUIRED SECURITY WILL RENDER THE BIDDER NON-RESPONSIVE AND THE BID WILL NOT BE ACCEPTED, OPENED OR READ ALOUD.  IN ADDITION, IF THE BID REQUIRES SUBMISSION OF SUBCONTRACTOR INFORMATION, FAILURE TO PROVIDE THE REQUIRED INFORMATION AT THE TIME OF BID OPENING MAY RENDER THE BIDDER NON-RESPONSIVE.”

Dated at Mineola, NY         

August 26, 2024                                                                       

By Order of Bruce A. Blakeman County Executive                                                                                     

By Michael C. Pulitzer Clerk of the Legislature