RFQual0001 Medical Examiner Management Services

The New York State Comptroller (“Comptroller”) as Administrative Head of the New York State and Local Employees’ Retirement System and the New York State and Local Police and Fire Retirement System (“NYSLRS”) and as authorized by the Retirement and Social Security Law, is seeking to contract with entities able to provide the services of physicians having general and specialized medical education, experience, and expertise (each, a “Physician”). Such Physicians will conduct medical examinations of NYSLRS members (the “Members”) for NYSLRS’ Medical Board (the “Board”), render professional, technical, and expert opinion in connection with the medical examinations, and will testify at administrative disability hearings on an as-needed basis (the “Services”).

Minimum Qualifications

To be eligible for consideration, interested entities must:

1. Have a minimum of five years’ experience in providing qualified Physicians to perform independent medical examinations (“IMEs”). OSC will accept experience acquired concurrently;
2. Have a minimum of five years’ experience in the facilitation of IMEs, including scheduling, reporting, and coordinating services;
3. Be able to provide licensed Physicians who are certified by the American Board of Medical Specialties in their specialty;
4. Have at least one orthopedic, neurological, and psychiatric Physician on staff who will be available to perform IMEs; and
5. Be able to provide Physicians to testify at hearings.

Services Required

For a complete list of the services required, see Section VI (Services) of the Draft Contract posted to OSC’s website (link below).

Minority and Woman-Owned Business Enterprise Requirements

Appendix B (Proposer and Contractor Compliance Requirements and Procedures for Participation by Minority Group Members and Women With Respect to OSC Contracts) provides the policies of OSC with regard to participation by Minority and Women-Owned Business Enterprises (“M/WBE”) with respect to OSC Contracts. In accordance with the provisions outlined in Appendix B, it is the intention of OSC to provide real and substantial opportunities for certified M/WBEs on all OSC contracts. It is with this intention that OSC has assigned M/WBE participation goals to this contract.

Such participation may be as subcontractors, suppliers, protégés, or other roles.

Proposers submitting a proposal in response to this RFQual must make good-faith efforts to promote and assist the participation of certified M/WBEs as subcontractors and suppliers on this project, for the provision of services and materials in an amount at least equal to 24% combined M/WBE of the total dollar value of the contract to be entered into as a result of this RFQual. These participation goals will apply to the contract as a whole and will be monitored by OSC for compliance.

Below is a link to the current directory of New York State certified M/WBE firms:

https://ny.newnycontracts.com/FrontEnd/searchcertifieddirectory.asp

Proposers submitting a proposal in response to this RFQual must respond to the participation goals established for M/WBE participation by completing the applicable M/WBE forms located in Attachment 3 (OSC Procurement Forms). See the “How to Apply” Section below for submission requirements.

Service-Disabled Veteran-Owned Businesses

Article 3 of the Veterans’ Service Law establishes a program to encourage state agencies to foster the use of Service-Disabled Veteran-Owned Businesses (SDVOBs) on New York State contracts. Appendix H (Proposer/Contractor Compliance Requirements and Procedures for Participation by Service-Disabled Veteran-Owned Businesses) provides OSC’s requirements with regard to participation by SDVOBs on OSC contracts. It is the intention of OSC to provide opportunities for meaningful participation by certified SDVOBs on all OSC contracts.

Such participation may be met through subcontracting, suppliers, or other roles.

Proposers submitting a proposal in response to this RFQual shall make good-faith efforts to promote and assist the participation of certified SDVOBs in an amount at least equal to 3% of the total dollar value of the contract to be entered into as a result of this RFQual. These participation goals will apply to the contract as a whole and will be monitored by OSC for compliance.

SDVOBs can be readily identified on the directory of certified businesses at:

https://online.ogs.ny.gov/SDVOB/search

The same firm may be used to fulfill both M/WBE and SDVOB requirements.

How to Apply

Entities interested in this opportunity must submit the following:

1. A brief narrative describing the entity’s experience in providing qualified Physicians to perform IMEs and its expertise in the facilitation of medical examinations, including scheduling, reporting, and coordinating the Physician services;
2. A list of Physicians available to provide IME services; Identify Physician locations (office address), specialty, and indicate physicians on the list whose fees are outside of those fees listed on Attachment 1 (Fee Schedule);
3. Attachment 2 (Certifications), completed and signed; and
4. Attachment 3 (OSC Procurement Forms), completed and signed.

Interested entities should submit the above documents to RFP@osc.ny.gov (preferred) or via hard copy mail to:

Director of Finance
Questions for RFQual0001
Office of the State Comptroller
110 State Street, Stop 13-2
Albany, NY 12236-0001

OSC cannot guarantee the volume of work, if any, that will be requested from the entity or assigned to any physician. Physicians must be available on an as-needed basis. All Physician services will only be performed with the prior approval of OSC.

All documents for this procurement, including Attachment 1 (Fee Schedule), Attachment 2 (Certifications), Attachment 3 (OSC Procurement Forms), and the Draft Contract, are posted on the OSC website at http://osc.state.ny.us/procurement/index.htm. 

Entities must be willing to enter into an agreement with terms materially the same as those of the Draft Contract, should they be selected for contract award.

Questions regarding this procurement opportunity must be sent via email or via hard copy to the addresses below. A comprehensive list of questions and responses will be posted to the OSC website and will be updated periodically. This listing will not include the identities of the entities submitting the questions; those will remain anonymous to the extent allowed by law.

NOTE: This is a continuous recruitment solicitation. Applications will be accepted on a rolling basis. Applications will be reviewed at least quarterly. OSC may amend or issue addenda to this solicitation. It is the physician’s responsibility to become aware of any such amendments and/or addenda prior to submission of a response. All amendments and/or addenda to procurements will be posted to the OSC website. Applicants may be asked to supply additional documentation as determined necessary to NYSLRS during review of applications.

This solicitation is subject to, and will be conducted in accordance with the OSC Executive Order on Procurement Integrity and OSC’s Procurement Integrity Procedures, both of which are available in full as Appendix D to the contract on the OSC website noted above, or upon email request. All inquiries concerning this procurement must be addressed to Director of Finance, or the Director’s designees at OSC, via email (preferred) to RFP@osc.ny.gov or via hard copy mail to:

Director of Finance
Questions for Medical Examiners Continuous Recruitment (RFQual #0001)
Office of the State Comptroller
110 State Street, Stop 13-2
Albany, NY 12236-0001