NYS Family Planning Data Management and Information System (FPDMIS) Services

Through this Request for Proposals (“RFP”), the New York State Department of Health (“DOH”) is seeking competitive proposals from qualified bidders to provide, host, and administer automated, client visit-specific data management and information system services for the NYS Comprehensive Family Planning and Reproductive Health Program as further detailed in Section 4.0 SCOPE OF WORK. It is DOH’s intent to award one (1) five-year contract from this procurement.

 The NYS Comprehensive Family Planning and Reproductive Health Program (FPP) provides comprehensive, reproductive health care primarily to low income, uninsured individuals through a statewide network of provider agencies. The Family Planning Program currently supports 37 Article 28 health facilities operating in 166 service sites across the State. All FPP provider agencies are required by contract to participate in the NYS Family Planning Data Management and Information System (FPDMIS). The FPDMIS is the principal source of client visit-specific information for the FPP. 

 To ensure the provision of quality, comprehensive, and equitable reproductive health care, all FPP provider agencies must submit electronic Clinic Visit Records (CVRs) that document services provided to clients during family planning visits. FPP provider agencies are allowed to use electronic health/medical records or clinic management software products of their choice to collect data, but are required to electronically submit CVR data in the DOH prescribed format to the FPDMIS on a monthly basis throughout the calendar year. Historically, between 800,000 and one (1) million CVRs are processed annually and are used for program surveillance and management; to monitor agency and clinic performance; and as applicable, to respond to the federal Department of Health and Human Services Office of Population Affairs (DHHS OPA) reporting requirements, including their annual Title X Grant Application and the Family Planning Annual Report.

Minimum Qualifications

 DOH will accept proposals from organizations with the following types and levels of experience as a prime Contractor. A minimum of three (3) years’ experience developing, deploying, and hosting a data management and information system that processes between 800,000 and one (1) million records on an annual basis. See the RFP for complete details.

 The RFP has been posted on the NYSDOH public website at: https://www.health.ny.gov/funding/rfp/20607/. Questions and answers, as well as any updates and/or modifications, will also be posted on the NYSDOH website.