Pipe Crawler Inspection Unit

The New York State Department of Transportation is requesting pricing quotes for RQ24-021, Pipe Crawler Inspection Unit. The Department intends to advance this purchase pursuant to its discretionary purchasing authority under State Finance Law section 163(6), which authorizes purchases without a formal competitive process in certain circumstances, including purchases from New York State small businesses, from businesses certified pursuant to Article 15-A of the New York State Executive Law and/or New York State Veterans’ Services Law for service-disabled veteran-owned business enterprises (SDVOB), and, if applicable, from businesses selling commodities or technology that are recycled or remanufactured.

 PRODUCT SPECIFICATIONS (commodities)

The purpose of these specifications is to describe a Pipe Trekker Crawler which must meet all specifications listed in this Request For Quotes document.

The specifications for  the pipe crawler inspection unit are  as follows:

• Minimum pipe size: 8"
• Power source:  Battery and Tether
• Pan/Tilt Camera
• Unit mounted camera locations:  Front and Rear
• Camera Zoom
• Forward mounted lighting
• Interchangeable wheels for different pipe sizes and material
• Wheel Spacers
• Reporting software
• Ability to notate during inspection from control unit
• Footage Counter
• Waterproof unit
• Cable/Tether length:  Minimum 600 FT
• Cable/Tether reel:  Powered

DOCUMENT ATTACHMENTS (NOTE: INCLUDED UNDER DOCUMENTS TAB)

 Request for Quotations

Bidders Worksheet (Cost Proposal)

Attachment A -Specification Document

EO 16

EO177

Exhibit A

Stock Exhibit

Procurement Lobbying Law Form

Interested parties should inquire of the Designated Contact Person(s) identified below to discuss particulars of providing a quotation to this opportunity.

Communication with respect to this procurement initiated by or on behalf of an interested vendor through other than the “Designated Contact Person(s)” identified below may constitute an “impermissible contact” under state law with respect to Procurement Lobbying, which could result in disqualification of that vendor.

 DESIGNATED CONTACT PERSONS

(All Communications and Bid Submissions are to be Directed to):

 PRIMARY CONTACT

 Debra Tremont

Phone# 518-457-1176

Email address: Debra.tremont@dot.ny.gov

 SECONDARY CONTACT

 Barbara Sonenberg

Phone # 518-485-5668

Email address: Barbara.sonenburg@dot.ny.gov

 The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related 1 of 3 Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to a written Department solicitation, request for

proposal or invitation for bid, that it will affirmatively insure that in any contact entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age disability/handicap and income status in consideration for an award.

 For purposes of this procurement, the NYS Department of Transportation has conducted a comprehensive search and determined this contract does not offer sufficient opportunities to set goals for participation by certified DBE, MWBE, and/or SDVOB firm subcontractors, service providers, and suppliers. This project may present a direct opportunity for certified firms to participate as prime contractors and certified firms are encouraged to submit bids.

IMPORTANT INFORMATION FOR BIDDERS

Effective December 30, 2024, no Contractor may submit a bid for public work in New York State unless they are registered with the NYS Department of Labor.  Bids received from unregistered Contractors shall be deemed Non-responsive.   Additionally, no Subcontractor may commence work on a public work project unless they are registered with the NYS Department of Labor.  Requests for approval of unregistered Subcontractors will be denied.  Further information is available at Contractor Registry | Department of Labor (ny.gov).

 BID SUBMISSION DETAILS

The NYSDOT Purchasing Unit will accept inquiries and requests for clarification relative to this RFQ until C.O.B., May 9, 2025 by email to the Designated Contact Persons.

 Firm pricing offers from responsible and reliable vendors will be accepted until the Quotation due date. Interested parties should submit a completed RFQ proposal to Debra Tremont by May 23, 2025, 4:00 PM. RFQ responses should be emailed to both Debra.tremont@dot.ny.gov or Barbara.sonenberg@dot.ny.gov. All quotations must be received by the above due date/time. Late submissions will be considered at the sole discretion of the Director of Contract Management.

 Bids submitted shall remain in effect for a period of sixty (60) days. Bids shall remain in effect beyond such period until such time as either an award is made, or the bidder delivers written notice of withdrawal of its bid to the Purchasing Office.

STANDARD CLAUSES FOR ALL NEW YORK STATE CONTRACTS

The STOCK EXHIBIT, which includes NYS Appendix A (Standard Clauses for All NYS Contracts), NYSDOT Title VI (Civil Rights Act of 1964 – as amended) Appendices & NYSDOT Appendix B Publication PUR 102 (General Specifications), is attached hereto and made a part of this Solicitation and of any resulting contract as if set forth fully at length herein.

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ATTACHMENT TITLES AND DESCRIPTIONS FOR DOCUMENTS TAB:

DOCUMENT ATTACHMENTS

• Bidders Worksheet (Cost Proposal Worksheet)

               Attachment A: Standard Specification for Pipe Trekker Crawler

• Procurement Lobbying Law (form):
• Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions on communications between NYSDOT staff and an offerer/bidder during the procurement process. An offerer/bidder is restricted from making contacts from the earliest notice of intent to solicit offers through final award and approval of the Procurement Contract by NYSDOT and, if applicable, Office of the State Comptroller (“Restricted Period”) to other than designated staff.
• STOCK EXHIBIT To All IFB’S/RFQ’s:
• 
  NYS Appendix A (Standard Clauses for All NYS Contracts)
• NYSDOT Title VI (Civil Rights Act of 1964 – as amended) Appendices
• NYSDOT Appendix B Publication PUR 102 (General Specifications)
• ^{Affidavit of No Change}
• ^EO16
• ^EO177
• ^{Exhibit A}