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Category(ies):

Real Property, Office, Hotel, Conferences & Meeting Space - Consulting & Other Services

 
Issue Date: 08/26/2020 Contract Number:

Request for Information (RFI)


Description:

Long Island

Request for Information (RFI) 

Project No. 22166

Project Overview

The State of New York, Office of General Services (OGS) is seeking offers from qualified Landlords interested in entering into an 8-10-year lease agreement pursuant to the New York State Public Buildings Law, to provide approximately 12,486 carpetable square feet (csf) of general office space, within the Asian Longhorn Beetle Quarantine Map, on Long Island, for 75 employees.  

https://www.aphis.usda.gov/plant_health/plant_pest_info/asian_lhb/downloads/albmaps/li-currentquarantine.pdf 

Build-Out Requirements

Space requirements include: 

  • 2,556 sf +/- of open office staff space with (1) 72 sf, (12) 54 sf, & (51) 36 sf workstations
  • 200 sf +/- Fax/ Printer area – (4) 50 sf
  • 1,410 sf +/- Private office space with (3) 150 sf & (8) 120 sf offices
  • 300 sf +/- Conference Room
  • 1,045 sf +/- Storage room w/ (1) 100 sf, (1) 120 sf, (1) 125 sf, (2) 150 sf, (2) 200 sf
  • 750 sf +/- Training Room
  • 120 sf +/- Weight Room
  • 100 sf +/- Safety Storage Room
  • 200 sf +/- Break Room/Pantry
  • 120 sf +/- IDF closet/server room
  • 300 sf +/- Enclave – (3) 100 sf
  • 75 sf +/- Janitor’s Closet
  • 100 sf +/- Wellness Room
  • 75 sf +/- Slop Sink 

Refer to Room Data Sheets for greater details. 

Total CSF Requirement 12,486 sf +/- 

Building, suite, common areas and bathrooms for both employees and visitors are to be ADA accessible. 

Electrical and telecommunications/data needs to include standard office requirements: for each workstation provide (1) duplex computer power outlet; (1) combination data/telephone outlet, and (3) duplex electrical outlets. Specialty spaces will also require standard and computer receptacles with data/telephone receptacles.  Additional power and supplementary cooling will be needed for the server room.  Provide sufficient power for equipment and electrical convenience outlets per code.  Power allocated to the agency to be separate from other users, measured by a separate meter.  Refer to the Room data sheets for further details. 

Independent control of the HVAC system is needed; special requirements for the server function are anticipated. Plumbing: bathroom fixtures and sinks (common bathrooms or within agency space, as available), and hot/cold water and drain for the kitchenette in the lunch room.  Light and noise level to be within acceptable office environment range. 

Green Lease Requirements

The Office of General Services supports the State of New York in its policies of conserving, improving and protecting natural resources and the environment; preventing water, air and land pollution; and enhancing the health, safety and welfare of State residents and their overall economic and social well-being by incorporating the provisions of Executive Order 4 into State leases and promoting sustainable building practices and environmental stewardship.

Executive Order 4

Executive Order 4 directs State entities to green their procurements including janitorial cleaning supplies and equipment, janitorial paper and paper supplies, and also to implement sustainability initiatives including source separating recycling practices. The Order contains an annual reporting requirement.  Landlords will be requested to assist agencies in fulfilling the directives of the Order with respect to the purchase of “green cleaning” products and paper products and to assist with the completion of the solid waste management section of the annual report. 

Submissions should include a description of any assistance to be provided by the Landlord to the agency to aid in the generation of an annual waste stream audit as mandated under Executive Order 4, including any costs to tenant involved. The reporting information will include the quantity and the unit of measure, i.e. tons, cubic yards, gallons, units, etc., for all solid waste and source separated materials generated by the occupying agency on an annual basis, as well as any special wastes disposed or recycled such as fluorescent light bulbs, tires, or mercury-containing equipment. 

Terms

The occupancy and lease commencement is anticipated to be Quarter 3, 2021. Submissions should be for a term of 8-10 years.  Proposed base rental rates shall reflect the cost of a “turnkey” lease and shall include: base taxes and operating costs, janitorial service, repair and maintenance to the demised premises (including normal wear and tear) throughout the term; midterm painting; and parking for staff, visitors and fleet of 100+/- vehicles; terms and availability of any additional parking available to the tenant should be noted on the Business Terms Sheet. 

Eligibility / Qualifications/ Requirements/ Preferences

Submissions should include only sites within Massapequa, Long Island and Congressional District No. 2.  Submissions will be accepted, in writing, only from developers with site control, property owners, or their exclusive agents.  The Commissioner of General Services, at her sole discretion, may reject any or all submissions.  New York State Finance Law Sections 139-j and 139-k impose certain restrictions on communications between an offerer and the State during the procurement process. An offerer is restricted from making contact to other-than-designated staff (OGS Director of Lease Management, Kristi Geddis; OGS Project Manager, Robert Sartori; OGS Leasing Agent, Kerry Gotzmann; OGS Space Planner, Krystyna Cardish; OGS Building Construction Program Manager, Charles Feldman; Dawn Shepard and Tyler Housman, OGS Lease Administration Unit) from the date of the issuance of this Web notification through final award and approval of the lease by the Office of the New York State Comptroller (“restricted period”).   

Iran Divestment Act

By submitting an offer to lease in response to this solicitation or by assuming the responsibility of a lease awarded hereunder, the bidder certifies in accordance with State Finance Law §165-a:  (i) that it is not on the “Entities Determined to be Non-Responsive Bidders/Offerers pursuant to the New York State Iran Divestment Act of 2012” (the “Prohibited Entities List”) posted at https://ogs.ny.gov/list-entities-determined-be-non-responsive-biddersofferers-pursuant-nys-iran-divestment-act-2012; and (ii) that, in the performance of the lease, it will not use any subcontractor that is identified on the Prohibited Entities List. 

Freedom of Information Law / Trade Secrets 

During the evaluation process, the content of each offer will be held in confidence and details of any offer will not be revealed (except as may be required under the Freedom of Information Law or other State law). The Freedom of Information Law provides for an exemption from disclosure for trade secrets or information the disclosure of which would cause injury to the competitive position of commercial enterprises. This exception would be effective both during and after the evaluation process. 

SHOULD YOU FEEL YOUR FIRM‘S OFFER CONTAINS ANY SUCH TRADE SECRETS OR OTHER CONFIDENTIAL OR PROPRIETARY INFORMATION, YOU MUST SUBMIT A REQUEST TO EXCEPT SUCH INFORMATION FROM DISCLOSURE. SUCH REQUEST MUST BE IN WRITING, MUST STATE THE REASONS WHY THE INFORMATION SHOULD BE EXCEPTED FROM DISCLOSURE AND MUST BE PROVIDED AT THE TIME OF SUBMISSION OF THE SUBJECT INFORMATION.  REQUESTS FOR EXEMPTION OF THE ENTIRE CONTENTS OF AN OFFER FROM DISCLOSURE HAVE GENERALLY NOT BEEN FOUND TO BE MERITORIOUS AND ARE DISCOURAGED.  KINDLY LIMIT ANY REQUESTS FOR EXEMPTION OF INFORMATION FROM DISCLOSURE TO BONA FIDE TRADE SECRETS OR SPECIFIC INFORMATION, THE DISCLOSURE OF WHICH WOULD CAUSE A SUBSTANTIAL INJURY TO THE COMPETITIVE POSITION OF YOUR FIRM. 

Some major factors in determining a potential lease location are fair market value, overall move costs, equitable lease terms, adherence to the OGS Lease Boilerplate language and targeted occupancy dates. Cost considerations, however, are of the utmost importance. Accordingly, OGS and our occupying agencies are looking for Landlords to advance creative solutions for reducing costs and streamlining of operations in leased spaces. 

Submissions must include a scaled architectural or CAD Drawing (AutoCAD Version 2018 or earlier) of the space and a completed copy of the following documents: Building Fact Sheet; OGS Contractor/Vendor Obligations Under State Finance Law Sections 139-J and 139-K Form; Vendor Responsibility Questionnaire (www.osc.state.ny.us/Vendrep); Substitute Form W-9; and Business Terms Sheet.  

The complete RFI including the above-referenced documents may be found in pdf format by going to https://ogs.ny.gov/real-estate/real-property-leases and clicking on “Current List of Lease Space Wanted.”  

Non-Internet users must call or write as directed below for the entire RFI.

Due Date: 09/25/2020 3:00 PM

Contract Term:

Location: Within the Asian Longhorn Beetle Quarantine Map, on Long Island, for 75 employees.

Ad Type: Requests for information (RFI) and Requests for Comment (RFC)


Primary Contact:     General Services, NYS Office of
Real Estate Services

Robert Sartori
Project Manager
Corning Tower, 40th Floor
Empire State Plaza
Albany, NY 12242
United States
Ph: 518-474-5146
Fax:
Robert.Sartori@ogs.ny.gov

Secondary contact:     General Services, NYS Office of
Real Estate Services

Robert Sartori
Project Manager
Corning Tower, 40th Floor
Empire State Plaza
Albany, NY 12242
United States
Ph: 518-474-5146
Fax:
Robert.Sartori@ogs.ny.gov