Enterprise Asset Management Program (EAMP) Enhancements, Maintenance, and Support Services Solicitation of Interest (SOI)

NYS Contract Reporter Announcement

NYSDOT Website Announcement

Enterprise Asset Management Program (EAMP) Enhancements, Maintenance and Support Services for NYSDOT

for NYSDOT

Solicitation of Interest #2021-02

SOLICITATION OF INTEREST (SOI)

NYSDOT is seeking statements of interest (SOI) from qualified vendors to provide enhancements, maintenance, and support of the delivered systems and associated licensed software for its Enterprise Asset Management Program (EAMP), which was designed, developed, and implemented by AgileAssets, Inc. over the ten past years. Brief descriptions of EAMP Modules, associated transportation assets and general functionality is shown in the table below. In addition to other required technical qualifications, in an acceptable SOI response, a qualified vendor must acceptably demonstrate to NYSDOT that they have the ability to access and maintain AgileAssets’ core source code, and NYSDOT-specific code to effectively, efficiently and economically manage NYSDOT asset management platform and complete installation of additional AgileAssets’ asset management modules per NYSDOT asset management platform completion plan. If authorized, it is NYSDOT’s intent to award a five-year contract to a successful SOI respondent.

All of the modules described in Table 1 above are currently in production, or on track to go live in 2021 and therefore must be maintained and supported. Therefore, NYSDOT is seeking an SOI response from a qualified vendor who shall:

1. Maintain critical programmatic continuity for EAMP in support of NYSDOT’s core mission;
2. Ensure satisfactory delivery of NYSDOT asset management platform which shall meet all applicable NYSDOT unfolding/developing asset management needs as well as those of other authorized entities and customers who access NYSDOT asset management system;
3. Achieve all long-term project scope fulfillment and contractual commitments as advertised in NYSDOT’s April 12, 2010 ‘Enterprise Asset Management Program/Bridge Data Information System’ RFP #C030718; and
4. Accept NYSDOT’s terms and conditions required for the resulting contract, which will include standard New York State contract requirements, NYSDOT terms and conditions (C030718 updated), and NYS Office of Information Technology Services (ITS) Project Technical Security Testing Requirements and Policies.

A successful SOI response must have permission and ability to access AgileAsset’s core source code, and NYSDOT-specific code to complete ALL of the following requirements.

It is expected that the Solicitation of Interest (SOI) will be released on Friday, August 27, 2021, with SOI submissions tentatively due September 22, 2021. 

CONTRACT TERM:  The base term of this contract will be for sixty (60) months.  

Interested providers should answer the questions above per task (no more than one page per task).

Questions regarding this Solicitation of Interest (SOI) must be received no later than Wednesday September 8, 2021 at 12pm EST to Patricia.Kappeller@dot.ny.gov.

Potential responders are advised that under New York State Finance Law Section 139-j, communication on procurements can be made only to designated contact persons.  The Department’s Designated Contact for this Procurement is:

Primary Contact:

Patricia Kappeller

New York State Department of Transportation

Office of Contract Management

50 Wolf Rd, 6^th Floor

Albany, NY 12232

(518) 457-2600

Email: Patricia.Kappeller@dot.ny.gov

The above-named persons, as the Department’s Designated Contacts shall be the Department’s only points of contact and sources of information for this procurement.

Return a fully completed Solicitation of Interest (SOI) by Wednesday September 22, 2021 at 12pm EST via email to Patricia.Kappeller@dot.ny.gov.

Please note: NYSDOT will not make an award from this advertisement, however, the

response may determine the need for a future competitive process.