RFQs 517886 & 517887 for IDIQ Contract for Maintenance Contract for Heating Building Management Systems (BMS) and Controls Systems – Citywide

IDIQ Maintenance Contract for Heating BMS (Building Management Systems) and Controls Systems – Citywide

 Contract Term: 3 years from the award date on NYCHA’s Purchase Order.  NYCHA, in its sole discretion, shall have the option to extend the Term of this Contract for up to two one-year renewal options.

 Bid Security: 100% of IDIQ Contract Minimum, $50,000

 Payment & Performance Bonds: 100% of selected vendors proposed Total Based Bid Amount

 Labor Law 220i Public Work Registration Certificate/Certification: Pursuant to Article 8, Section 220-i of the New York State Labor Law .The Bidder and each subcontractor must be registered with the New York State Department of Labor. See https://dol.ny.gov/contractor-and-subcontractor-landing.  For additional information refer to the “Important Bid Notice” document attachment included in this RFQ.

 This Solicitation is not subject to an existing PQL

 This Solicitation is not subject to PLA

 Section 3 REO & OEO and M/WBE Plans: Section 3 REO & OEO Plans and the M/WBE Utilization Plan & Waiver must be submitted via eComply, https://nycha.ecomply.us/. Do not include Section 3 or M/WBE documentation within bid submission via iSupplier. For eComply log-in assistance contact eComply Tech support, support@ecomplysolutions.com. For M/WBE and Section 3 submissions assistance contact

NYCHA’s SMP Vendor Diversity team at eComply.support@nycha.nyc.gov.

 Pre-Bid Conference:

A non-mandatory, but strongly recommended, MS Teams Pre-bid Conference will be held on 11/25/25 @ 10 A.M.

 To attend the Pre-Bid Conference either:

Option 1: Copy and paste the below into your browser.?

https://teams.microsoft.com/meet/22341490704007?p=qpiOvdQuHQyITgXGjB

Meeting ID: 223 414 907 040 07

Passcode: uQ9Ss2ww

Option 2: call in (audio only)

+1 646-838-1534,, 132930880#

Phone Conference ID: 132 930 880#

Option 3: Access the document “TEAMS Meeting Link RFQ 517886 & 517887” and click on the embedded link to join. 

 RFQ Question Submission Deadline: 11/26/2025 at 2:00PM

Only questions regarding this RFQ submitted to construction.procurement@nycha.nyc.gov (include RFQ number in subject field) prior to Question Deadline will be accepted.

 Question & Answer Release Date: 12/4/25

 In addition to the documents attached below, bidders are directed to review the Special Notices and Conditions, Instructions to Bidders, and General Conditions prior to submitting a bid.  To access these documents, click on the "Contract Terms" tab above, and then "Preview Contract Terms," to download a PDF version.

 Prior to submitting a bid, confirm the bid response includes all required forms and documentation and that all are properly completed, signed, and notarized, where applicable. It is the bidder’s sole responsibility to complete and submit its bid via iSupplier to the corresponding RFQ prior the RFQ Bid Submission Deadline. NYCHA is not responsible for delays caused by technical difficulty or caused by any other occurrence.

 Only electronic bids submitted online via iSupplier will be accepted.  Interested firms are invited to obtain a copy of the RFP on NYCHA`s website. To conduct a search for the RFP number; vendors are instructed to open the link: http://www1.nyc.gov/site/nycha/business/isupplier-vendor-registration.page

For assistance regarding iSupplier please email NYCHA Procurement at procurement@nycha.nyc.gov.

 Please note that if NYCHA receives no responses to this RFQ, the bid submission deadline shall be automatically extended for seven (7) days. This does not limit NYCHA's right to extend the bid deadline for any other reason.

 Current Prevailing Wage Links are posted on iSupplier under the Quick Links Section of Sourcing Supplier.  The vendors are responsible for remaining informed of all updates to the Prevailing Wage Schedule.