Facilities, Maintenance, Repair & Building Operations - Commodities

Issue Date: 03/29/2021 Contract Number: B3482040



Please note the following procedures:

Bid submissions must be sent via electronic mail (“The Bid Submission Email”) to (the “Bid Submission Email Address”). Bid Submissions sent to any other email address will be disregarded. The subject line of your Bid Submission Email must include the solicitation number and the name of the submitting vendor (e.g. B3482 – ENTER COMPANY NAME). Please attach the completed Request for Bids and the Bid Blank documents to the Bid Submission Email as separate files. Please name the bid blank attachment “Bid Blank” and the completed Request for Bids attachment “RFB.” If the files accompanying your bid submission are too large to be transmitted as email attachments, please include in the first line of your Bid Submission Email a link to a Microsoft OneDrive folder containing all of your bid-related documents. Please note that if you are using OneDrive, do not attach any documents to the Bid Submission Email. Further, please include a separate folder within your OneDrive folder which includes the separate bid blank file. Please name this folder and the bid blank file “Bid Blank.” The name of your OneDrive folder must match the subject line of your bid submission, and your OneDrive folder must not contain any files unrelated to the Bid Submission.

Guidance for first-time Microsoft One-Drive Users:

Microsoft OneDrive (“OneDrive”) is a file hosting and synchronization service operated by Microsoft as part of its web version of Microsoft Office. OneDrive allows users to grant access to files which are too large to transmit via electronic mail to other users. If you do not have Office 365, please take the following steps to gain access to a free version of OneDrive so that you can upload those bid submission documents which are too large to transmit via electronic mail: 1. Conduct an internet search for “Microsoft OneDrive;” 2. Navigate to the official Microsoft website and sign up for a free account; 3 Once you have created a folder for the solicitation whose name matches the subject line of your Bid Submission Email, upload the documents relevant to your bid submission in this folder. 4. Create a share link for this folder; 5. Be sure to check your share settings so that anyone receiving the link that you create will be able to open the link and access the files. If your share link permissions are restricted (e.g. to only your organization in Office 365), the DOE will not be able to view your solicitation documents. It is your responsibility to ensure that the link(s you provide allows the DOE to view, download and/or open your documents; and 6. Include the link which you have created as the first line of your Bid Submission Email. The Bid opening will be conducted virtually via Microsoft Teams on [TBD] at 11:00 A.M. Bidders who have submitted their Bid Submission Email by the Bid Submission Deadline will receive a reply to their Bid Submission Email with a link to view be able to view a livestream of the Bid opening online. The Bid opening will also be recorded and posted on A link to the video of the bid opening will be available on the first DOE website referenced below.

Please continue to check the DOE website and/or Vendor Portal for updates.

To download, please go to If you cannot download, send an e-mail to with the RFB number and title in the subject line. For all questions related to this RFB, please e-mail with the RFB number and title in the subject line of your e-mail. Description: The Contractor shall furnish and provide on-site inside delivery of custodial janitorial and sanitation supplies to approximately to all DOE facilities. There will be a Pre-Bid Conference on Tuesday, February 9, 2021 at 2:00 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is

We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

BID OPENS VIRTUALLY ON [TBD] AT 11:00 A.M. Please see virtual link below:


The New York City Department of Education (DOE) strives to give all businesses, including Minority and Women-Owned Business Enterprises (MWBEs), an equal opportunity to compete for DOE procurements. The DOE’s mission is to provide equal access to procurement opportunities for all qualified vendors, including MWBEs, from all segments of the community. The DOE works to enhance the ability of MWBEs to compete for contracts. DOE is committed to ensuring that MWBEs fully participate in the procurement process.


Due Date: 04/20/2046 4:00 PM

Contract Term: 5


Ad Type: General

Technical contact:     NYC Department of Education

Vendor Hotline

65 Court Street
Brooklyn, NY 11201
United States
Ph: 718-935-2300

Primary Contact:     Education, NYC Department of
Division of Contracts & Purchasing

65 Court Street
Brooklyn, NY 11201
United States
Ph: 718-935-2069

Secondary contact:     Education, NYC Department of
Division of Contracts and Purchasing
Vendor Resources
65 Court Street
Brooklyn, NY 11201
United States
Ph: 718-935-2152