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Issue Date: 10/16/2018 Contract Number: PON 4000

Clean Energy Internship Program


Description:

Description of goods to services to be bid:

August 19, 2020:

The following changes have been made to PON 4000 – New York State Clean Energy Internship Program:

1. Eligible businesses with 20 or fewer employees can have up to seven interns participating in the program at one time. Eligible businesses with 21 or more employees can have a number of interns up to 33% of the number of their full-time employees participating in the program at one time.

The following updates have been made to the PON Program Summary to provide clarification on program requirements:

• Businesses are prohibited from having interns to sign a non-compete agreement as part of their internship employment.
• An intern would not receive a standard benefits package offered to a permanent hire, therefore an employment arrangement that includes benefits is not an eligible internship.


The following changes were previously made to PON 4000 – New York State Clean Energy Internship Program:

  1. Reduced remaining amount available to $7.5 million based on funding spent and reserved to date.
    2. Eligible businesses with 20 or fewer employees can have up to seven interns participating in the program at one time. Eligible businesses with 21 or more employees can have a number of interns up to 30% of the number of their full-time employees participating in the program at one time.
    3. Reduced the time period for intern eligibility to 12 months after graduation.
    4. Reduced the minimum age for eligible interns participating in New York State work preparedness programs to sixteen years of age. Added clarification that eligible interns applying under the priority population category must be at least 16 years of age.
    5. Businesses must have at least two or more employees or the equivalent of two full-time employees. Principals of corporations and owners of businesses such as sole proprietors or partners are not considered to be employees for this eligibility requirement, and interns do not count toward the employee total.
    6. Internships must be based out of a Host Business’ office location in SBC/CEF territory, however interns participating in the program are permitted to work remotely as necessitated by the COVID-19 pandemic. NYSERDA must approve all remote work arrangements, and businesses must submit Remote Work Plans to NYSERDA for approval along with the intern’s offer letter.
    7. The PON includes the online link for businesses to submit reimbursement request packages.

    The following updates had been made to the PON Program Summary to provide clarification on program requirements:

    • The solicitation had been clarified to highlight that participating interns must be a new hire for the company. Individuals are not eligible for internships through this program if they were previously employed at the same host business.
    • The solicitation included a summary of priority populations that may be considered for eligibility.
    • The solicitation established details for determining the number of employees for purposes of reimbursement rate and cap on number of interns to be hired at one time. An “eligible business” includes all entities in which the eligible business has a 10 percent or greater interest in ownership or control. Eligible businesses with multiple branches, locations, and/or related companies under separate names with unique Federal Employer Identification Numbers (FEINs) will generally be considered separate eligible businesses but may be considered a single eligible business at the sole discretion of NYSERDA. National or chain accounts are considered a single “eligible business.” Interns are not included in the employee count. Company owners/principals are also not included in the employee count. Businesses must have at least two or more employees or the equivalent of two full-time employees to be eligible. Principals of corporations and owners of businesses such as sole proprietors or partners are not considered to be employees for this eligibility requirement.
    • The solicitation confirmed that NYSERDA will not provide reimbursement on paid vacation time, paid holidays, or fringe benefit costs.

    The New York State Clean Energy Internship Program is a workforce development initiative offered through NYSERDA. The program focuses on enhancing the talent pipeline for New York State businesses engaged in the clean energy industry by facilitating the placement of students and recent graduates considering career opportunities in clean energy into paid internships across the state. Consistent with NYSERDA’s role as a catalyst in growing the talent needed by the clean energy industry, the internship program is designed to provide interns and businesses with the tools to connect. NYSERDA reimburses eligible businesses for a percentage of the intern’s wages.

July 14, 2020:  The following changes have been made to PON 4000 – New York State Clean Energy Internship Program:

The following changes have been made to PON 4000 – New York State Clean Energy Internship Program:

1. Reduced remaining amount available to $7.5 million based on funding spent and reserved to date.
2. Eligible businesses with 20 or fewer employees can have up to seven interns participating in the program at one time. Eligible businesses with 21 or more employees can have a number of interns up to 30% of the number of their full-time employees participating in the program at one time.
3. Reduced the time period for intern eligibility to 12 months after graduation.
4. Reduced the minimum age for eligible interns participating in New York State work preparedness programs to sixteen years of age. Added clarification that eligible interns applying under the priority population category must be at least 16 years of age.
5. Businesses must have at least two or more employees or the equivalent of two full-time employees. Principals of corporations and owners of businesses such as sole proprietors or partners are not considered to be employees for this eligibility requirement, and interns do not count toward the employee total.
6. Internships must be based out of a Host Business’ office location in SBC/CEF territory, however interns participating in the program are permitted to work remotely as necessitated by the COVID-19 pandemic. NYSERDA must approve all remote work arrangements, and businesses must submit Remote Work Plans to NYSERDA for approval along with the intern’s offer letter.
7. The PON includes the online link for businesses to submit reimbursement request packages.
8. The following updates have been made to the PON Program Summary to provide clarification on program requirements:
• The solicitation has been clarified to highlight that participating interns must be a new hire for the company. Individuals are not eligible for internships through this program if they were previously employed at the same host business.
• The solicitation includes a summary of priority populations that may be considered for eligibility.
• The solicitation establishes details for determining the number of employees for purposes of reimbursement rate and cap on number of interns to be hired at one time. An “eligible business” includes all entities in which the eligible business has a 10 percent or greater interest in ownership or control. Eligible businesses with multiple branches, locations, and/or related companies under separate names with unique Federal Employer Identification Numbers (FEINs) will generally be considered separate eligible businesses but may be considered a single eligible business at the sole discretion of NYSERDA. National or chain accounts are considered a single “eligible business.” Interns are not included in the employee count. Company owners/principals are also not included in the employee count. Businesses must have at least two or more employees or the equivalent of two full-time employees to be eligible. Principals of corporations and owners of businesses such as sole proprietors or partners are not considered to be employees for this eligibility requirement.
• The solicitation confirms that NYSERDA will not provide reimbursement on paid vacation time, paid holidays, or fringe benefit costs.

The New York State Clean Energy Internship Program is a workforce development initiative offered through NYSERDA. The program focuses on enhancing the talent pipeline for New York State businesses engaged in the clean energy industry by facilitating the placement of students and recent graduates considering career opportunities in clean energy into paid internships across the state. Consistent with NYSERDA’s role as a catalyst in growing the talent needed by the clean energy industry, the internship program is designed to provide interns and businesses with the tools to connect. NYSERDA reimburses eligible businesses for a percentage of the intern’s wages.

April 15, 2020:  The following changes have been made to PON 4000 – New York State Clean Energy Internship Program:

1. Maximum term of internships will be defined by maximum number of hours as described below but will still need to be a minimum of 8 weeks.
2. Maximum of 18 hours for any time students are attending school, full-time. Eligible interns not taking classes can work up to 40 hours per week.
3. Increase internship term to a maximum of 960 hours (an increase from 480 hours) or 12 months, whichever comes first, in any combination of full-time or part-time hours.
4. Removes all caps on number of interns a business can hire, but NYSERDA can limit at any time as necessary.
5. Will increase time period to up to 24 months after graduation and allows for internships with veterans, individuals from disadvantaged and environmental justice communities and other priority populations that do not meet the college -related requirements of the PON.
6. Incentive for Businesses up to 100 employees: 90% of wage.
7. Incentive for Businesses 100+ Employees: 75% of wage.
8. Businesses may request reimbursement from NYSERDA for wages paid to the intern at the end of the internship or businesses may request progress reimbursement payments no more frequently than every 12 weeks of intern work.
9. All wage subsidies, length of internships and COVID-19 specific provisions will be revised on 12/31/20.

The New York State Clean Energy Internship Program is a workforce development initiative offered through NYSERDA. The program focuses on enhancing the talent pipeline for New York State businesses engaged in the clean energy industry by facilitating the placement of students and recent graduates considering career opportunities in clean energy into paid internships across the state. Consistent with NYSERDA’s role as a catalyst in growing the talent needed by the clean energy industry, the internship program is designed to provide interns and businesses with the tools to connect. NYSERDA reimburses eligible businesses for a percentage of the intern’s wages.

 

If changes are made to this solicitation notification will be posted on NYSERDA’s website at: http://www.nyserda.ny.gov/funding-opportunities 

 

Eligibility/Qualifications Requirements/Preferences:

Completing the Eligible Business Application Form does not guarantee or entitle an organization to receive internship funds. To gain approval for participation, the organization must complete the following steps:

• Be an eligible clean energy business as defined in PON4000
• Be registered to do business in New York State.
• Must have the legal authority to hire employees and conduct business in New York State and must have its business address within SBC/CEF service territory.
• Provide a meaningful internship, which is work that will introduce interns to jobs in clean energy careers.
• Provide adequate proof that the organization is able to pay the intern(s) and all associated costs associated with employment.
• Successfully demonstrate that the organization has a formal office in New York State.
• Not be an academic or government entity.
• Be in good standing with NYSERDA and the NYS Department of Labor.

 

Due Date: 12/30/2024 3:00 PM

Contract Term: N/A

Location: New York State

Ad Type: General


Technical contact:     NYSERDA
Workforce Development and Training
Albany
Angela Datri
Project Manager
17 Columbia Circle
Albany, NY 12203
United States
Ph: 518-862-1090 ext.3515
Fax: 518-862-1091
angela.datri@nyserda.ny.gov

Primary Contact:     NYSERDA
Workforce Development and Training
Albany
Angela Datri
Project Manager
17 Columbia Circle
Albany, NY 12203-6399
United States
Ph: 518-862-1090 ext.3515
Fax: 518-862-1091
angela.datri@nyserda.ny.gov

Secondary contact:     NYSERDA
Contract Management
NYSERDA
Nancy Marucci
Assistant Contract Manager
17 Columbia Circle
Albany, NY 12203-6399
United States
Ph: 518-862-1090 ext.3335
Fax: 518-862-1091
nancy.marucci@nyserda.ny.gov
Secondary contact:     NYSERDA
Contract Management
Albany
Jillina Baxter
Office Manager
17 Columbia Circle
Albany, NY 12203-6399
United States
Ph: 518-862-1090 ext.3418
Fax: 518-862-1091
jillina.baxter@nyserda.ny.gov