Bureau of Wildlife Staff Conference

The Department of Environmental Conservation’s (DEC or Department) Bureau
of Wildlife is seeking a venue to host its 2026 Bureau of Wildlife Staff
Conference. The three-day conference includes two half-days and one full day
(two overnights). Meals include two breakfasts, four breaks, three lunches, and
two dinners for the three days and two nights. Audio-visual equipment will be
provided by the conference facility. Meals and lodging will be provided on-site.
Meeting content will include updating staff on on-going research and
management initiatives, wildlife-related policies, and technical training. DEC will
request bids from conference facilities and the lowest bid meeting the necessary
specifications will be selected. DEC will ensure that their meetings and events
are as sustainable as possible and will consider LEED certification and Green
NY Specification in the selection process.

Pursuant to the State Finance Law Sections 139-j and 139-k, this RFQ
includes and imposes certain restrictions on communications between a
Governmental Entity and a Potential Proposer during the procurement
process. Further information about these requirements, including a copy of
the lobbying law, can be found at: http://www.ogs.ny.gov/acpl/.

Quoters shall adhere to the NYS Department of Environmental Conservation
guidelines regarding permissible contacts during a procurement and the
prohibition of inappropriate lobbying influence.

Interested vendors should reach out to the Department's designated contact to
request a copy of the procurement documents.