RFQ #3000 Inventory at Marcy Warehouse

NYS OGS is seeking a contractor to perform inventory, material relocation, and disposal services at Marcy Warehouse in Brooklyn, NY.  The warehouse contains approximately 2,744 pallets of boxes housing various PPE equipment.  Approximately 1,400 pallets will need to be relocated to an alternate storage facility near Oriskany, or Albany NY TBD.  The remaining pallets of materials must be disposed of.

All boxes must be inventoried to determine which materials will be relocated and which will be disposed of.  Individual boxes must be inventoried, sorted by content, labeled, stacked together on pallets, and shrink wrapped.  All pallets, regardless of designation, must be neatly stacked and prepared for removal/hauling; in cases where boxes are falling over/off of the pallets, they must be repalletized.

Each box must be clearly labeled to indicate the contents of each box and whether the box should be retained or disposed of. Pallets must then be labeled to indicate whether each contains materials to be relocated or disposed of.  The contents of each individual box do not need to be counted; contractor only needs to confirm the type of inventory in each box for labeling and palletizing purposes.

There is no loading dock at the Marcy Armory, both the street space and entry clearance height of the Armory can accommodate backing an 18-wheeler directly into the Armory.  53’ tractor trailers can’t fit there; would have to be 48’.

 Pallet Count Per Item :

• 943 pallets of gowns (relocate)
• 286 pallets of masks (relocate)
• 786 pallets of coolers (dispose)
• 54 pallets of cardboard sheets (dispose)
• 373 pallets of gloves (dispose)
• 142 pallets of face shields (dispose)
• 10 pallets of plastic wrap (dispose)
• 150 mixed pallets that contain some combination of the above (repalletize)

Equipment List for Retention:

• Surgical Gowns
• There are approximately 2,000,000 surgical gowns among the pallets from the vendor Thread Counsel and/or Laws of Motion.
• Masks
• There are approximately 4,000,000 masks from Denim & More, LLC and/or Bay Promo, LLC.

Equipment List for Disposal:

• All other boxes

Boxes to be retained should be palletized together so that whole pallets can be moved to an alternate storage location.  Pallets containing boxes for retention must be clearly inventoried/marked with a unique identifier and the label “RETAIN”.

Boxes for disposal should be palletized together so that whole pallets can be moved to a disposal facility.  Pallets containing boxes for disposal must be clearly inventoried/marked with a unique identifier and the label “DISPOSE”.

The vendor must supply NYS OGS with an inventory record indicating which boxes of which materials are packed on which pallets.

All equipment necessary to perform inventory must be provided by the contractor i.e. forklift, forklift operators, pallet jacks, shrink wrap, labels etc.

Once inventory is complete, the vendor must provide logistics management and all equipment necessary to move the pallets labeled “RETAIN” from the Marcy Ave warehouse to the alternate upstate warehouse.

Once inventory is complete, the vendor must provide logistics management and all equipment necessary to ensure proper disposal of any materials on pallets labeled “DISPOSE”.

A site visit will be held on April 10th, 2025 at 12:00PM.

We would like this project to be complete, including all inventory, hauling and disposal services, as soon as possible.

Please see the attached Addendum 1.