2025 -2030 OPWDD Statewide Medication Regimen Review Services

OPWDD’s Contract Management Unit is soliciting sealed bids from responsible and qualified contractors to perform Medication Regimen Review Services statewide. The term of the agreement is anticipated to be 10/01/2025 - 09/30/2030. 

There will be a Pre-bid Conference Call at 1:00 PM on Wednesday, June 18, 2025, to discuss service requirements and expectations of Medication Regimen Review Services with Bidders that are interested in providing services to OPWDD. Bidders will have the opportunity to ask clarifying questions regarding the Scope of Work. Attendance at the Conference Call is not a requirement for bidding, but it is strongly recommended.

Medication Regimen Reviews are needed for approximately 7,050 individuals living in IRA's and approximately 450 individuals living in ICF residences. OPWDD residences have been divided into four (4) regions for bidding purposes as listed in Exhibit A. Regulations permit registered nurses, physicians, physician's assistants, or pharmacists to conduct Medication Regimen Reviews on no less than an annual basis for IRA’s and on no less than a quarterly basis for ICF's, or more often as determined by OPWDD.

The Scope of Work includes, but is not limited to: A review of all medications the individual has taken during the review period; A review of the individual’s medication records; A review of any related laboratory work; An assessment of the individual's response to medication therapy; Recommendations to the primary, and/or consulting prescriber; A determination of the need for a more frequent review; Documentation of the review, findings, and any recommendations.

Based on extensive medical records and the limitations of EHR, each review takes approximately 60 minutes to fully and thoroughly complete. Contractors should account for this time requirement when placing their bids.

Requirements include, but are not limited to: A current NYS license and registration (if applicable); At least 3 years of experience that can successfully demonstrate proficiency conducting medication reviews for individuals with developmental disabilities in settings that require medication regimen reviews; Completion of all required trainings for contractors; The Contractor must not have a current contract with the New York State Office of General Services to provide pharmacy services to NYS agencies or be a subcontractor of a current contract holder due to potential conflicts of interest; The Contractor must have the ability to become HIPAA compliant and sign a Business Associate Agreement prior to the execution of the contract.

OPWDD will select the responsible and responsive Bidder that will provide the lowest Total Estimated Annual Cost per Region. There are four (4) regions; each region will be evaluated separately.  Bidders may bid on one or multiple regions and multiple contracts may be awarded.  All sites included in a region are to be serviced by the Bidder who is awarded the contract for that region.   Only proposals judged to be responsive to the submission requirements set forth in this IFB will be evaluated. Any alteration of the cost proposal form may result in disqualification of the bid. OPWDD reserves the right to reject any and all offers.