IFB 1197 Automatic Vending Machine Service for the “Sullivan Hub” Eastern, Otisville, Ulster, and Woodbourne Correctional Locations

The New York State Office of Children and Family Services (OCFS), Commission for the Blind, hereinafter known as the Commission, as authorized under the Federal Randolph Sheppard Act of 1974, the New York State Unconsolidated Laws, Section 8714-a, the New York State Social Services Law, Sections 20 (3) (d) and 38, and the New York State Public Buildings Law, Section 3 (13), is soliciting bid proposals for automatic vending machine service for the purpose of providing income, benefits, and services to legally blind New York State residents.

Current Contract and Net Sales

The current contract to provide vending machine services for Eastern, Otisville, Ulster, and Woodbourne Correctional Locations are in association with a larger contract. The four locations are being removed and therefore the larger contract’s value is not relevant to this procurement.

$402,941.13 in Total Net Sales was reported for the Eastern, Otisville, Ulster, and Woodbourne Correctional Locations for the 12-month period of 12/1/2023 – 11/30/2024.

The Total Net Sales dollar amount provided herewith was reported by the current vendor to NYSCB, for the period of time stated, and is meant to be representative of Total Net Sales generated by the Eastern, Otisville, Ulster, and Woodbourne Correctional Locations. This Total Net Sales amount does not represent a commitment or guarantee that the Eastern, Otisville, Ulster, and Woodbourne Correctional Locations will generate any specific level of sales or revenue.

Minimum Bid Requirement: The minimum acceptable bid rate shall not be less than 20% of Net Sales (Net Sales meaning Total Sales minus bottle deposit minus sales tax) per month for the five-year contract term.

Eligibility Criteria: This IFB is soliciting bid proposals from vendors who are bidding to, and agree to, provide the automatic vending machine services specified in this solicitation.

Prospective bidders must:

1. Have at least one year of experience in providing automatic vending machine services.
2. Provide references:
   • Minimum of three references for services provided at different locations.
   • At least one reference must be for services provided within the past 12 months.
   • References should include a description of the locations where vending services were provided.

3. Bidders must agree to place required machines at the locations specified in Section I.2 “Location” (also Appendix D) either on the contract start date, or within 5 business days of contract approval by the NYS Office of the State Comptroller (OSC), whichever is later.
4. Bidders proposing to subcontract any or all services must submit written documentation specified in Section II.1.C “Subcontractors”.

Please refer to the IFB document located on the "Documents" tab for additional information and submission requirements.