SMD_PS_RFP_503229 UNARMED UNIFORM SECURITY GUARD & FIRE GUARD SERVICES

NYCHA, by issuing this RFP, seeks proposals (“Proposals”) from DULY LICENSED security guard/fire guard firms (the “Proposers”) to provide NYCHA with unarmed security guards (“Security Guards”) and fire guards (“Fire Guards”) at approximately one hundred and ninety-five NYCHA buildings citywide (each a “Building”) and five NYCHA central offices (each a “Central Office”), as detailed more fully within Section II of this RFP (collectively, the “Services”). The list of the subject Buildings and Central Offices where NYCHA anticipates a need for Security Guards as of the date of this RFP are annexed as Exhibit 7-A, with such list being subject to change (additions or removals) at NYCHA’s sole discretion upon written notice to Consultant (and, such written notice may be in the form of an email).   Fire Guards must be provided by the Consultant at locations determined by NYCHA including, but not limited to, at the sites set forth on Exhibit 7-B, on an as needed basis, in accordance with the requirements of this RFP and the Agreement. 

The release date of this RFP is December 23, 2024 (the “Release Date”).

A non-mandatory Proposers’ conference (“Proposers’ Conference”) will be hosted online via Microsoft Teams on January 6, 2025, at 12:00 P.M.  Although attendance is not mandatory at the Proposers’ Conference, it is strongly recommended that all interested Proposers attend, and that Proposers thoroughly review bid documents in advance of the meeting. To participate in the Pre-Bid Conference, please follow the instructions below:  

Option 1: Copy and paste the below into your browser. 

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzI1NjRjMWEtZDg1NC00MmQxLTk5NTYtYTE5ODczZjEzZGRm%40thread.v2/0?context=%7b%22Tid%22%3a%22709ab558-a73c-4f8f-98ad-20bb096cd0f8%22%2c%22Oid%22%3a%222f521790-8be9-456e-bbba-cc8b173b59d1%22%7d

Meeting ID: 254 894 821 195

Passcode: b84co377

Option 2: call in (audio only) 

+1 646-838-1534,,417057593#

Phone Conference ID: 417 057 593#

Option 3: Access the document “TEAMS Meeting Link RFP 503229” and click on the embedded link to join. 

Proposals must be successfully submitted into iSupplier in final form no later than 2:00 P.M. on January 29, 2025 (the “Proposal Submission Deadline”).  Proposals which are saved in iSupplier as a “draft” but not successfully submitted will not be considered.  Proposers should refer to Section IV (2) of this RFP for details on Proposal submission requirements.

The anticipated award date of the Agreement(s) to the Selected Proposer(s) is on or about April 2025.

All times stated above are Eastern Standard Time (EST).

Interested firms are invited to obtain a copy of the RFP on NYCHA`s website. To conduct a search for the RFP number; vendors are instructed to open the link:

http://www1.nyc.gov/site/nycha/business/isupplier-vendor-registration.page. Proposers should refer to Section IV(2) of this RFP for details on Proposal packaging and submission requirements.

Proposer shall electronically upload the Cost Proposal in Excel and a single .pdf containing ALL components of the Proposal into iSupplier by 2PM on the Proposal Submission Deadline.  NYCHA will NOT accept hardcopy Proposals.  The Proposal shall not include embedded documents or proprietary file extensions. NYCHA will not accept Proposals via e-mail, fax, or mail. 

Instructions for registering for iSupplier can be found at  http://www1.nyc.gov/site/nycha/business/isupplier-vendor-registration.page  (last accessed August 23, 2022).  After Proposer registers for iSupplier, it typically takes 24 to 72 hours for Proposer’s iSupplier profile to be approved. 

It is Proposer’s sole responsibility to complete iSupplier registration and submit its Proposal before the Proposal Submission Deadline.  NYCHA is not responsible for delays caused by technical difficulty or caused by any other occurrence.