Heat Recovery Project Development - Categories 1 ,2 & 4

Description of goods to services to be bid: 

Modification 3, February 2025: A modification (substantive change) to the Heat Recovery Project Development PON 5547 to:

1) Add $4,500,000 of RGGI funding; Page 6 of Program Summary, under Eligible Buildings header:
• Remove: “Participating buildings must be located in New York State, served by a New York State Investor-Owned Electric Utility (such as Consolidated Edison, National Grid, NYSEG, Orange and Rockland, Central Hudson, or RG&E), and pay electric System Benefits Charges (SBC). An existing Property of any size that falls under the classification of commercial, industrial, institutional, manufacturing and/or multifamily is eligible. New construction projects and single-family buildings are not eligible for this Program,”
• Add: “An existing Property of any size that is located in New York State and that falls under the classification of commercial, industrial, institutional, manufacturing and/or multifamily is eligible. New construction projects and single-family buildings are not eligible for this Program. This solicitation has funding to support Projects statewide, including end-use Customers who pay the System Benefits Charge (SBC) and end-use Customers who do not pay the System Benefits Charge. Clean Energy Fund (CEF) funding can only be awarded to Projects that serve end-use Customers who pay the SBC on either a portion of or on their entire electric bill at the Property.”

2) Page 1 of Program Summary, update funding from $12,000,000 to $27,000,000.

3) Set the Round 2 due date, Page 1 of Program Summary, under Category 3:
Add: “Round 2 Proposals due June 3, 2025 by 3:00 PM ET.

4) Pages 2, 19, 20 of Program Summary where application instructions for Categories 1,2,4 are given:
• Replace “SeamlessDocs” with “JotForm”
• Replace the hyperlink “https://nyserda.seamlessdocs.com/f/HeatRecovery” with “https://nyserda.jotform.com/team/operations/HeatRecovery”

5) Add a cost-share minimum from Project Teams for Category 3:
Page 2 of Program Summary, Funding table:
• Remove “Not specified, see Proposal Evaluation Criteria”
• Add “Up to 50% OR Up to 75% for Projects located in disadvantaged Communities or consisting of Affordable Multifamily Housing”
Page 10 of Program Summary, Category 3: Heat Recovery Demonstration Requirements:
• Add: “Proposals may receive up to $2,000,000 to implement eligible heat recovery Projects. Cost-share from the Project Team is a requirement for Category 3 Projects submitted after Round 1. For Projects located in Disadvantaged Communities or consisting of Affordable Multifamily Housing, the Project Team must contribute a minimum of 25% of the total Project cost. For all other Projects, the Project Team must contribute a minimum of 50% of the total Project cost.”
Page 17 of Program Summary, Funding Caps, Category 3:
• Add: “For Projects located in disadvantaged communities or consisting of Affordable Multifamily Housing, the Program will provide cost-share for up to 75% of eligible costs (the Project Team must contribute a minimum of 25% of the total Project cost). For all other Projects, the Program will provide cost-share for up to 50% of eligible costs (the Project Team must contribute a minimum of 50% of the total Project cost).”

6) Pages 10-14 of Program Summary, redefine Category 3 Eligible Projects:
• Remove “A proposed Project must incorporate at least one of the following heat recovery solutions:”
• Add “A Project must improve the energy performance of the Property by capturing rejected energy from an existing building system or process and reusing the energy to reduce total energy consumption. The captured energy can be stored before being reused within the Project boundary. The Project must propose a Heat Recovery Design consisting of the following four (4) components: waste heat source, heat transfer technology, transfer medium, and heat sink (the end-use of the recovered waste heat). A Project must propose an innovative heat recovery solution. An innovative solution is a method or technology that challenges or outperforms conventional approaches, prioritizing forward-thinking designs over standard, code-compliant, and widely adopted practices in NYS. An example of a standard code-compliant practice is the installation of Dedicated Outdoor Air Systems (DOAS) as Makeup Air Units (MAUs). Proposals should include technologies that are not already widely adopted in NYS, well-known to engineers and building operators, or mandated by existing codes. The technologies proposed should achieve a level of heat recovery efficacy that exceeds commonly available solutions. The Program encourages proposals that demonstrate a wide variety of heat recovery technologies, sources of waste heat, and end uses for the recovered waste heat. Below are four examples of innovative heat recovery solutions with the potential for impact and replicability in existing buildings in NYS. Eligible Category 3 Projects include, but are not limited to, the following:”
• Better describe the Proposal Evaluation Criteria:
o Remove the tables describing impact, scalability and cost-effectiveness
o Add the Proposal Evaluation Criteria from the Scoring Sheet that will be used to evaluate Round 2 proposals.

7) The change to the Category 1 and Category 2 Scope of Work templates does not require a change in the Program Summary document, they are attachments to the Program:
• Attachment C - Category 1 Scope of Work Template [DOCX]
o Under Task 2 Assessment, add the language “The Contractor shall host a virtual or in-person charrette (a collaborative design session) to present the Assessment Summary to the Customer and NYSERDA. The charrette shall be scheduled in coordination with NYSERDA and include representation from the Customer. The purpose of this meeting shall be to support the Contractor’s design development activities and explore technical and financial solutions to potential heat recovery projects. The Contractor shall use the Assessment Summary to lead discussion during the design charrette.” No new deliverables added based on this language because the Assessment Summary will be the deliverable.
• Attachment D - Category 2 Scope of Work Template [DOCX]
o Change Task 1 Design Charrette to Task 1 Project Design Kickoff. Change Task 1 deliverable from “Completed Design Charrette slide deck” to “Record of the meeting through meeting minutes or powerpoint presentation.”
o Link the Attachment E - Project Design Narrative Template and Attachment F - Data Collection Form where referenced so that Contractor knows what templates to use for these deliverables.

8) The changes to the Category 3 Proposal Template (Attachment C-1) and Category 3 Budget Template (Attachment B) do not require a change in the Program Summary document, since they are attachments.
• Attachment C-1 – Category 3 Proposal Template, add “Project Cover Page” to collect high-level project information.
• Category 3 Budget Template (Attachment B), modify instructions to match those in the Program Summary, “Complete the Budget Template below or equivalent. The Applicant must provide a Budget broken down by individual line-items by task for materials, labor (edit personnel title and hourly rate), and other costs.”

Modification 2, August 2024: Added two new funding categories and modified existing attachments, as described below.

In the Program Requirements section of the PON, two new sections were added, including:
• Category 3: Heat Recovery Demonstration Requirements (competitive); To include a description of the activity, eligible projects, evaluation criteria, and due dates. See separate funding opportunity " Heat Recovery Project Development - Category 3 Demonstration".
• Category 4: Heat Recovery Manufacturer Growth Initiative Requirements (open enrollment); To include a description of the activity and eligible services.

Addition of new attachments supporting two new funding categories:
• Attachment C-1: Category 3 Proposal Template
• Attachment G: Category 4 Scope of Work Template

Modifications to provide clarity to existing funding categories:

• Revised Attachments C and D, Template Scopes of Work: Addition of an instruction for applicant to include a customized description of the project in the introduction. Addition of a clarifying note in the Task 1 section of the Category 1 SOW explaining the cap for the first milestone payment. Task schedule table changed to include the NYSERDA cost share for each task.

• Revised Attachment E – Project Design Narrative Template: Edits to provide consistency in language

• Revised Attachment F - Data Collection Form: Addition of new fields more tailored to highlight the financial case for heat recovery projects.

The Program aims to increase deployment of technologies to recover and reuse heat by funding the planning and analysis needed to understand a building’s heat recovery opportunity and to design specific heat recovery energy conservation measures. Program funding is intended to reduce the cost and complexity of the upfront assessment and design required to develop projects that incorporate recovery of previously rejected heat.
The Program provides cost-share for technical assistance to support the inclusion of heat recovery energy conservation measures within existing building retrofits. Multifamily, commercial, institutional, industrial and manufacturing buildings and facilities are eligible. There are two Categories of activities that can receive project cost-share through this Program: 1) the assessment of the heat recovery opportunity based upon energy rejected by the building’s existing operations and 2) the design of cost-effective heat recovery and reuse approaches to reduce total energy usage.

 If changes are made to this solicitation notification will be posted on NYSERDA’s website at: www.nyserda.ny.gov/funding-opportunities 

Eligibility/Qualifications Requirements/Preferences:

To qualify for the program, participating buildings must be located in New York State, served by a New York State Investor-Owned Electric Utility (such as Consolidated Edison, National Grid, NYSEG, Orange and Rockland, Central Hudson, or RG&E), and pay System Benefits Charges (SBC). An existing property of any size that falls under the classification of multifamily, commercial, industrial, and/or institutional buildings is eligible.