SMD_Services IDIQ Contract for Ventilation Systems Upgrade, Modernization and Maintenance at Various Developments, Citywide

SMD_Services IDIQ Contract for Ventilation Systems Upgrade, Modernization and Maintenance at Various Developments, Citywide

 The New York City Housing Authority (“NYCHA”), Supply Management and Procurement Department (“SMPD”), on behalf of the Healthy Homes Unit, Office of Mold Assessment and Remediation (“OMAR”), through this Solicitation, seeks bids from qualified vendors to provide NYCHA with services as referenced above.

RE-BID of RFQs 503330, 503331, 503332.

Scope of Work: The contractor should be familiar with Greenheck and PennBarry roof fan manufacturing, or an equivalent roof fan manufacturer approved by NYCHA. Additionally, familiarity with Greenheck, ALDES, EFLOW, PRICE set of fire, volume damper, and grilles, or an equivalent manufacturer approved by NYCHA for fire, volume dampers and grilles, is essential. Vendor shall make best effort to match the roof fan manufacturer parts with the same manufacturing company (i.e., Greenheck with Greenheck and PennBarry with PennBarry) unless the fan is being replaced in its entirety. The work to be done under this Contract consists of repairing and replacing roof fans, replacing fire and volume dampers and vent cleaning, and providing all necessary personnel and labor, as more fully described in these Contract Specifications, which shall include, but not limited to: 1. Initial development site visits to establish individual development scopes of work. 2. Troubleshooting to determine repairs required for fan and verify power at each fan curb. 3. Replace fan parts such as motor, fan wheel, etc. 4. Using Borescope to identify the duct blockages or air drop. 5. Identify type of blockage material (wood, sheetrock, concrete, etc.) cause the blockage and estimate time for blockage clearance. 6. Vertical duct cleaning and clear blockage if there is any blockage or drop of CFM found. 7. Utilities fans maintenance. 8. Seal the top of riser to prevent air leakage into the riser. 9. Clean the existing backdraft damper, lubricate it, and ensure fully functional.

Contract Term: 3 years from the award date on NYCHA’s Purchase Order.  NYCHA, in its sole discretion, shall have the option to extend the Term of this Contract for up to 2 one-year extensions.

Bid Security: 100% of the Contract Minimum ($50,000).

Payment & Performance Bonds: 100% of the Contract Minimum with a letter from the surety addressing potential contract increases to the non-guaranteed maximum.

Labor Law 220i Public Work Registration Certificate/Certification: Pursuant to Article 8, Section 220-i of the New York State Labor Law. The Bidder and each subcontractor must be registered with the New York State Department of Labor. See https://dol.ny.gov/contractor-and subcontractor-landing. 

Project Labor Agreement (PLA): This solicitation is subject to NYCHA’s PLA. A completed Letter of Assent for both the bidder as the prime and all subcontractors identified on the sealed subcontractor list must be submitted with bid at time of RFQ closure.

Section 3 REO & OEO and M/WBE Plans: Section 3 REO & OEO Plans, and the M/WBE Utilization Plan & Waiver must be submitted via eComply, https://nycha.ecomply.us/. Do not include Section 3 or M/WBE documentation within bid submission via iSupplier. For eComply log-in assistance contact eComply Tech support, support@ecomplysolutions.com. For M/WBE and Section 3 submissions assistance contact NYCHA’s SMP Vendor Diversity team at eComply.support@nycha.nyc.gov. 

Pre-Bid Conference: A non-mandatory, but strongly recommended, MS Teams Pre-bid Conference will be held on 4/23/2025 at 2:30 p.m.  

To attend the Pre-Bid Conference either:

Access the teams meeting via the following link:

Option 1: Click here to join the meeting:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWEwOGFlYjEtZWZlYy00YzE5LWJjN2MtYzhlNmMwMDUzYmU1%40thread.v2/0?context=%7b%22Tid%22%3a%22709ab558-a73c-4f8f-98ad-20bb096cd0f8%22%2c%22Oid%22%3a%22bcce8bf5-5b21-4315-908d-84e642b9748f%22%7d

Meeting ID: 263 462 660 297 0  Passcode: oh9sc6PT

-or -

Option 2: Call-in Audio, Dial-in by phone

+1 646-838-1534,,77610155# United States, New York City

Phone conference ID: 776 101 55#

RFQ Question Submission Deadline: 4/30/2025 at 2:00 p.m.

Only questions regarding this RFQ submitted to construction.procurement@nycha.nyc.gov (include RFQ number in subject field) prior to Question Deadline will be accepted.

Question & Answer Release Date: 5/7/2025

Only electronic bids submitted online via iSupplier will be accepted. For assistance regarding iSupplier please email NYCHA Procurement at procurement@nycha.nyc.gov. Please note that if NYCHA receives no responses to this RFQ, the bid submission deadline shall be automatically extended for seven (7) days. This does not limit NYCHA's right to extend the bid deadline for any other reason. Current Prevailing Wage Links are posted on iSupplier under the Quick Links Section of Sourcing Supplier.  The vendors are responsible for remaining informed of all updates to the Prevailing Wage Schedule.

 Interested vendors are invited to obtain a copy of the opportunity at NYCHA’s website by going to http://www.nyc.gov/nychabusiness. On the left side, click on “iSupplier Vendor Registration/Login” link. (1) If you have an iSupplier account, then click on the “Login for registered vendors” link and sign into your iSupplier account. (2) If you do not have an iSupplier account you can request an account by clicking on “New suppliers register in iSupplier” to apply for log-in credentials. Once you have accessed your iSupplier account, log into your account, then choose under the Oracle Financials home page, the menu option “Sourcing Supplier”, then choose “Sourcing”, then choose Sourcing Homepage”; and conduct a search in the “Search Open Negotiations” box for the RFQ Numbers. We are only accepting electronic bids submitted online via iSupplier. Paper bids will not be accepted or considered. Please contact NYCHA Procurement at procurement@nycha.nyc.gov for assistance. Current Prevailing Wage links are posted on iSupplier under the Quick Links Section. Vendors are responsible for being informed of any updates to the applicable Prevailing Wage Schedule.